Chapter 4 – Information Technology

47110.6 Unacceptable Use

• Examples include, but are not limited to, the following:

  • Using the system to discuss, distribute, or share HRCI without CDCRCalifornia Department of Corrections and Rehabilitation approved encryption controls.

  • Reviewing, receiving, and/or intercepting the electronic communications of another employee without express, advance authorization by the employee or their management.

  • Logging on with a user IDInstitutions Division (see DAI) and password other than your own.

  • Copying or routing notes, messages, documents, or memoranda to individuals who are not involved in the relevant work project or who otherwise have no business related interest in the subject matter of the note, message, document, or memorandum.

  • Except as otherwise provided in this policy, reading e-mail of another employee without his/her knowledge and consent.

  • Sending sports pool or other forms of gambling messages.

  • Using e-mail for any unlawful or illegal endeavor.

  • Soliciting or advertising for non-CDCRCalifornia Department of Corrections and Rehabilitation activities, including fundraising or items of a political nature.

  • Allowing access to inmates, wards or parolees, or sending messages on behalf of inmates, wards or parolees.

  • Transmitting profanity, obscenity, threatening language, gossip, or derogatory remarks.

  • Distributing jokes, poems, chain-letters, or other non-business related material.

  • Chain letters and e-mail containing religious, humorous, and political messages are forbidden. E-mail that contains promises, hoaxes, or threats shall not be distributed. Receipt of such e-mail should be reported to management. Forwarding of non-CDCRCalifornia Department of Corrections and Rehabilitation e-mail is forbidden. It is recognized that recipients cannot control in-coming mail.

  • E-mail shall be free of offensive or unlawful material, including slanderous, discriminatory, sexual, pornographic, profane, or revolutionary content. This prohibition applies to e-mail attachments and to the content of Internet sites referenced or linked from e-mail. Displaying, printing, disseminating, or possession of such material may be reason for disciplinary action. The exception to this policy is any material regarding subject matter that may otherwise be considered objectionable that is required for specific work-related purposes may be sent or attached to an e-mail when the material is being sent to a limited number of specified individuals, and not to be sent to group e-mail lists or broadcast statewide.

  • Use of the CDCRCalifornia Department of Corrections and Rehabilitation e-mail system to distribute copyright-protected material such as photographs, graphics, music, documents, etc., without the expressed consent of the copyright holder constitutes a copyright violation, and may result in disciplinary action.

• Restrictions on the use of e-mail wallpaper and stationary will be left to the discretion of each Hiring Authority.