Chapter 4 – Information Technology

47110.6 Unacceptable Use

• Examples of unacceptable use of the department’s e-mail system include, but are not limited to, the following:

  • Using the system to discuss, distribute, or share HRCI without CDCRCalifornia Department of Corrections and Rehabilitation approved encryption controls.

  • Reviewing, receiving, or intercepting the electronic communications of another employee without express, advance authorization by the employee or their management.

  • Logging on with a user’s credentials, other than your own.

  • Copying or routing notes, messages, documents, or memoranda to individuals who are not involved in the relevant work project or who otherwise have no business-related interest in the subject matter of the note, message, document, or file.

  • Except as otherwise provided in this policy, reading the e-mail of another user without their knowledge and consent.

  • Sending messages related to or about bets, pools, or other forms of gambling.

  • Using e-mail for any unlawful or illegal endeavor.

  • Soliciting or advertising for non-CDCRCalifornia Department of Corrections and Rehabilitation activities, including fundraising or items of a political nature.

  • Allowing access to or sending messages on behalf of incarcerated persons or supervised persons.

  • Distributing jokes, poems, chain-letters, or other non-business related material.

  • E-mail containing religious, humorous, political messages, hoaxes, or threats are forbidden and shall not be distributed. Receipt of such e-mail should be reported to management.

  • E-mail shall be free of offensive or unlawful material, including slanderous, discriminatory, sexual, pornographic, or profane content. This prohibition applies to e-mail attachments and to the content of websites referenced or linked from e-mail. Displaying, printing, disseminating, or possession of such material may result in disciplinary action.

  • Distributing copyright-protected material such as photographs, graphics, music, documents, etc., without the expressed consent of the copyright.

• Regardless of the origin, forwarding inappropriate e-mails is forbidden. Restrictions on the use of e-mail wallpaper and stationary will be left to the discretion of each Hiring Authority.