Department of Corrections and Rehabilitation - Operations Manual

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Chapter 4 – Information Technology

Article 5 – IT Standards

Revised April 9, 2002

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42020.5.4 Standard EDP Documentation

  • In order to ensure continued operation of userdeveloped systems, documentation shall be provided. Documentation shall include:

    • A list of application software used (e.g., dBase, Foxbase, Lotus, Quattro, etc.).

    • System requirements.

    • A user manual to explain:

  • Where the system is installed (PCPenal Code location, drive, directory).

    • How the system is started.

    • Any macros or batch files used.

    • Data entry procedures.

    • Report generation.

    • Backup procedures.

    • File descriptions for each file used in the system:

      • File name.

      • File type (report, label, index, memo, database, spreadsheet).

    • Structure of any data files:

      • Description of each data field.

  • Refer also to DOMDepartment Operations Manual 48010, Departmental Workgroup Computer Policy.