Chapter 4 – Information Technology

49170.1 Introduction and Overview

• The purpose of this policy is to ensure that necessary records and documents are adequately protected and maintained. Records that have reached the records retention maximum lifespan or that are no longer deemed necessary by the California Department of Corrections and Rehabilitation (CDCRCalifornia Department of Corrections and Rehabilitation), California Correctional Healthcare Services (CCHCS), and California Prison Industry Authority (CALPIACalifornia Prison Industry Authority (formerly PIA)), hereinafter referred to as department, are to be destroyed at the proper time and in a secure manner, consistent with records management policies outlined by the Secretary of State’s Office. The policy also describes the obligations of department employees to retain electronic and non-electronic documents and their proper disposal.