Chapter 4 – Information Technology

43020.5.2 Internal Approval Process

• In addition to the State policy and procedures which govern information technology projects, FSRs shall be developed and approved according to the following internal process. Once the FSRFeasibility Study Reports and/or CDC internal Project Summary Fact Sheet is completed and approved by the Division approving authority, it is submitted to:

  • ISDInformation Services Division (see EIS), Project Initiation Unit (PIUProject Initiation Unit), for technical review and recommendation.

  • MISManagement Information Systems-SU for inclusion on MISManagement Information Systems Committee agenda.

  • MISManagement Information Systems Committee for final departmental approval.

  • ISDInformation Services Division (see EIS)/PIUProject Initiation Unit for submission to OITOffice of Information Technology for review and approval if the project is reportable.

  • ISDInformation Services Division (see EIS)/PIUProject Initiation Unit for preparation of certification statement (Certifications for Personal Computer systems approved through the Personal Computer Policy are prepared by the MISManagement Information Systems-SU).

  • Chairperson, MISManagement Information Systems Committee, to sign certification.

  • Deputy Director, ASDSee Division of Administrative Services (DAS) (see ASB), and Assistant Director, OOCOffice Of Compliance (see OACC), to sign certification.

• OITOffice of Information Technology’s response to the Department regarding project approval/disapproval is sent directly to the Chief Deputy Director and then to ISDInformation Services Division (see EIS). Subsequently, ISDInformation Services Division (see EIS) shall update the project file and route copies to the project initiator(s) and to MISManagement Information Systems-SU.

• The process differs slightly if a BCPBudget Change Proposal is required. In order to ensure that the FSRFeasibility Study Reports is developed and approved within the mandatory time frames, refer to DOMDepartment Operations Manual 43020.3.1.

• In addition to a project file, ISDInformation Services Division (see EIS) (Systems Support) also monitors initial and subsequent equipment procurements to ensure they fall within the scope of the approved FSRFeasibility Study Reports or CDC Internal Summary Fact Sheet. Copies of all approved procurement documents shall be routed to the MISManagement Information Systems-SU.