Chapter 5 – Adult Custody and Security Operations

51120.12 Timekeeping Documents

• All timekeeping documents shall be maintained under lock and key. Inmates shall not have access to any timekeeping documents, pursuant to DOMDepartment Operations Manual 53130.

• Timekeeping for pay purpose is documented on various time logs including, but not limited to, the following:

  • CDC Form 190, Inmate Payroll.

  • CDCRCalifornia Department of Corrections and Rehabilitation Form 1697, Inmate Work Supervisor’s Time Log.

• Work supervisors shall be responsible for:

  • Keeping continuous daily records.

  • Accuracy of timekeeping.

  • Entering total hours worked daily.

  • Completing and signing documents at the end of each month.

  • Submitting payroll documents to the division head responsible for work projects.

• Time Logs

  • If the inmate leaves the pay assignment or is reassigned during the calendar month, the work supervisor shall immediately close out the CDCRCalifornia Department of Corrections and Rehabilitation Form 1697, Inmate Work Supervisor’s Time Log, and payroll log for the inmate and submit it to the division head.

• Accounting Officer

  • Monthly, the facility/CCFCommunity Correctional Facilities accounting office, after auditing the time log, shall separate inmate payroll on a CDC Form 190-B, Inmate Pay/Work Project Claim Certification, for each fund from which inmate wages are to be paid.

• Trust Office

  • Payroll documents shall be delivered to the trust office. Trust office staff shall post the earnings to the inmate’s trust account.