Department of Corrections and Rehabilitation - Operations Manual

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Chapter 5 – Adult Custody and Security Operations

Article 13 – CALPIA Inmate Hiring Requirements and Pay

Revised April 2, 2013

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51121.19 Security of Timekeeping Forms

  • The time clock timecards are considered legal documents. These forms shall be maintained under lock and key, and no inmate shall have access. The accuracy of timekeeping is paramount, and industrial supervisors shall be held responsible.

  • Each employee who is responsible for supervising an inmate in an approved pay position shall keep a continuous daily record of the actual hours worked as stated in DOMDepartment Operations Manual subsection 51121.16.

  • At the end of each calendar month, the employee shall complete the forms, sign the required certification as to the accuracy of the working time stated, and submit them to the facility Prison Industries Administrator/Manager or designee.

  • In accordance with local procedures, the appropriate form shall be delivered to the records office for recording of “A” time only.

  • Entries on the timecard shall be made for each day the inmate is assigned. If assigned less than the full month, a diagonal line must be drawn through the unassigned dates. On the first day of work, show assignment. Show the reason for leaving the assignment. The following symbols and the appropriate number of hours for each shall be used by the work supervisor to record the inmate’s work day. Each day must reflect time for a full-day or half-day as appropriate.

    XWHEN INMATE ISInformation Systems ON THE JOB
    AWHEN INMATE ISInformation Systems ABSENT AND UNEXCUSED FROM ASSIGNMENT
    RWHEN INMATE ISInformation Systems ON REGULAR DAYS OFF
    HSTATE HOLIDAY
    SWHEN INMATE ISInformation Systems UNABLE TO REPORT TO WORK BY ORDER OF THE PRISON ADMINISTRATION
    (For example: lockdown, supervisor absent, out-of-court as witness for the State or on subpoena; pre-release/transfer checkout).

  • Upon inmate transfer, parole, or reassignment, it shall be the responsibility of the work supervisor to immediately forward to the division head completed timecards for signature and transmittal to the records office if “A” time is present.