Chapter 5 – Adult Custody and Security Operations

52020.6.1 Paper Count Slips in place of the SOMS Automated Process

• The SOMSStrategic Offender Management automated count process produces electronic count slips that include:

  • Date and time of the count.

  • Name of the person who is logged into SOMSStrategic Offender Management and submitting the count.

  • Count area.

  • The reporting employee entered count total.

  • The reporting employee entered name of the staff member who conducted the count This automated process shall be used to submit actual positive and negative count totals to Central Control. These electronic count slips are permanently electronically attached to the completed Count Package.

• When SOMSStrategic Offender Management is unavailable or the institution’s/facilities electrical power fails, Central Control staff shall conduct count by using a manual process. Facility staff shall prepare paper count slips, and or negative count slips, and submit slips to Central Control.

• The count slips used for institution/facility positive counts shall be designed by each institution/facility Central Control to match the standardized SOMSStrategic Offender Management count slip for the individual institution/facility design and be approved by the Correctional Captain. Count slips shall be prepared in blue or black ink and shall include:

  • Current date.

  • Time count commenced.

  • Actual number of inmates counted.

  • Housing unit.

  • The printed name and signature of the employee who conducted each count.

• The negative count slip is a recording of the total number of unoccupied cells/beds counted. In a unit/dorm utilizing double bunks, the following shall be denoted on the count slip, Upper (U) and Lower (L) or Right (R) and Left (L). When housing units utilize triple bunks, the following shall be denoted, Upper (U), Middle (M), and Lower (L). The negative count slip shall be submitted to Central Control and include the following:

  • Date and time.

  • Negative bed numbers and bed totals.

  • Printed name and signature of the staff member conducting the negative count and the responsible Sergeant.

• The positive count slips, out count slips, negative count slips, if applicable and adding machine tape shall be secured to the Master Count Sheet as one document and archived for one year unless they reflect evidence of an escape.

• If a count slip reflects any kind of alterations, the Central Control shall request the submission of a new count slip.