Chapter 5 – Adult Custody and Security Operations

52020.6.4 Inmate Picture File

• Central Control shall maintain an inmate picture file that contains a picture of each inmate and is systematically sorted by the inmate’s assigned housing. Central Control shall maintain absolute accuracy of the inmate picture file.

• Note: When an inmate requires emergency transport out of the institution/facility (i.e., ambulance) and the inmate’s CDC identification card cannot be located, the inmate’s picture file maintained in Central Control, or the picture in SOMSStrategic Offender Management may be used to positively identify the inmate and process the inmate out of the institution. Upon completion of the emergency transfer or when the inmate is returned to the institution/facility, Central Control staff shall ensure the inmate’s picture file is properly returned/replaced by Receiving and Release.

• The picture file shall continue to be manually maintained, and shall also be used as a manual method of tracking the affect of inmate movement on the Facility/Housing Unit counts as the movement occurs, during the period when SOMSStrategic Offender Management is unavailable or the institution’s/facility’s electrical power fails.