Chapter 5 – Adult Custody and Security Operations

52030.4.6 Audits

• Monthly audits shall be performed by the warehouse supervisor/manager to ensure compliance to inventory documentation, dispensing of hazardous chemicals, etc. Copies of inventory audits shall be maintained until disposal and/or depletion of the hazardous substance, or for a period of two years.

• Under no circumstances shall any inmate have access to the “hot room,” MSDSMaterial Safety Data Sheets and SDSSafety Data Sheet, inventory logs, master lists of hazardous chemicals, or keys to any locked area containing hazardous chemicals.

• The warehouse supervisor/manager shall ensure the proper distribution of supplies and hazardous chemicals from the warehouse.

• Requests for any hazardous chemicals covered by this procedure shall be forwarded to the warehouse supervisor/manager in writing indicating who is requesting, the hazardous chemical requested, the amount, and when needed.

• The warehouse supervisor/manager shall maintain an accurate inventory of all hazardous chemicals in the warehouse. They shall maintain a master list of all hazardous chemicals, with copies of applicable MSD or SD, in a locked (or secure) area separate from where the hazardous chemicals are stored.

• CDCRCalifornia Department of Corrections and Rehabilitation Form 2280

  • A CDCRCalifornia Department of Corrections and Rehabilitation Form 2280, Hazardous, Toxic, And Volatile Substances Perpetual Inventory,” shall be completed indicating all the hazardous chemicals located in the warehouse. Copies of the MSDSMaterial Safety Data Sheets or SDSSafety Data Sheet for each hazardous chemical shall be attached to the completed CDCRCalifornia Department of Corrections and Rehabilitation Form 2280. One set of copies of the CDCRCalifornia Department of Corrections and Rehabilitation Form 2280 and the attached MSDSMaterial Safety Data Sheets or SDSSafety Data Sheet shall be forwarded to the institution fire chief for their use in the event of a fire or other emergency.

    • Perpetual (daily) inventories shall be maintained on all hazardous, toxic, volatile, flammable and caustic hazardous chemicals.

    • The warehouse supervisor/manager shall maintain an inventory sheet (log) on each hazardous chemical.

    • Documentation shall be appropriately entered on the log/form for the particular hazardous chemical each time a portion is issued.

    • If a new hazardous chemical is received in the warehouse, an updated copy of the CDCRCalifornia Department of Corrections and Rehabilitation Form 2280 and the applicable MSDSMaterial Safety Data Sheets or SDSSafety Data Sheet shall be forwarded to the fire chief immediately.