Chapter 5 – Adult Custody and Security Operations

52030.8. Hazardous Substance Exposure Records

• Employee hazardous substance exposure records shall be kept in the employee’s workers’ compensation file, with a copy to the employee’s personnel file. A separate envelope marked “Hazardous Substance Exposure Medical File” shall be red-tagged for easy identification.

  • Upon employee transfer, staff exposure records shall be maintained and transferred to each successive institution and shall be forwarded to the SRCState Records Center when employment is terminated.

  • A permanent record shall be kept indicating any/all records forwarded to the SRCState Records Center (the name of the employee and the date the records were forwarded).

• Inmate hazardous substance exposure records shall be kept in the inmate’s medical file. A separate envelope marked “Hazardous Substance Exposure Medical File” shall be red-tagged for easy identification.

• Inmate exposure records shall be transferred to each successive institution and shall be maintained and forwarded to the SRCState Records Center when incarceration is terminated (discharged or deceased).

• A permanent record (the name and institution number of the inmate and date records were forwarded) shall be kept indicating records were forwarded to the SRCState Records Center.

• Both staff and inmate exposure records shall be maintained and preserved for at least 30 years post-employment or discharge from the Department.