Department of Corrections and Rehabilitation - Operations Manual

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Chapter 5 – Adult Custody and Security Operations

Article 18 – Tool Control

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52040.13.3 CALPIA

  • Each CALPIACalifornia Prison Industry Authority (formerly PIA) lead institution production manager shall maintain a controlled tool room which shall supply tools for the subdivisions and maintain control and inventory of the tool room. Each individual industry shop supervisor shall maintain a tool storage area for the tools assigned to the shop. The CALPIACalifornia Prison Industry Authority (formerly PIA) lead institution production manager shall designate, control, and inventory tools in their shop. Examples of shops are, but are not limited to:

    • Knitting mill.

    • Laundry.

    • Shoe factory.

    • Printing shop.

    • Textile factory.

    • Metal fabrication.

    • Dairy.

    • Field crops.

    • Furniture factory.

    • Sewing machine repair.

    • Mattress factory.

  • Issuance of Additional Tools

    • Replacement of damaged, broken, worn out, obsolete, or lost tools, or issuance of additional tools from the secure industry storage area shall be performed by the lead institution production manager or designated employee in accordance with this procedure.

      • A tool request shall be directed by the employee to the immediate supervisor documenting the need for required tool.

      • The request shall be approved/disapproved by the lead institution production manager before any tool is ordered from vendor.

      • Upon arrival of all controlled tools at the CALPIACalifornia Prison Industry Authority (formerly PIA) warehouse, the warehouse manager or designee shall:

        • Notify the sergeant assigned to industry and the designated tool control representative.

        • Check controlled tools and tool related material against purchase order or subpurchase order to assure inventory received.

        • All received controlled tools shall be locked in a secure storage area under the direct supervisor of the warehouse manager or designated employee.

      • Ensure the inventory of requesting area is updated to include the needed tool on inventory card which specifies tool description and quantity.

      • Before issue, tools shall be scribed and color coded to the ordering unit by the designated tool control representative. (See DOMDepartment Operations Manual 52040.5.)