Chapter 5 – Adult Custody and Security Operations

53130.10 Timekeeping/Reporting

• Work/training supervisors shall be responsible to record and report all work/training time and absences of inmates assigned under their supervision as outlined in this section.

• Inmate Work Supervisor’s Time Log

  • The Inmate Work Supervisor’s Time Log, CDCRCalifornia Department of Corrections and Rehabilitation Form 1697, shall be used to record work attendance for inmates housed within the institution, work furlough and return-to-custody facilities, the exception being those mandated by Education, CalPIA and the camp program. This timekeeping log shall be the source document for the resolution of complaints or appeals.

  • This document is to be secured in a locked metal container and upon completion shall be retained at the location designated by local administration for a period of four years. Any staff member responsible for recording the work or training time and absences of each inmate shall also be responsible for the security of the documents.

  • The top portion of the Work Supervisor’s Time Log must list the following information and be printed legibly in ink, preferably black.

    • CDC number.

    • Inmate’s name.

    • Ethnicity.

    • Month.

    • Year.

    • Job title.

    • Position number.

    • Pay rate (hourly).

    • Regular days off.

    • Hours of assignment.

    • Work/training supervisor’s name.

    • Work/training supervisor’s title.

    • First line supervisor’s name.

    • First line supervisor’s title.

  • Work/training supervisors are responsible for recording and reporting all work/training time and absences of inmates assigned to their supervision. When an inmate is reassigned, paroled or transferred during the month, a diagonal line shall be drawn through the appropriate dates of unassignment and a notation made indicating the reason. (e.g., transferred, paroled, out-to-court, AD-SEGAdministrative Segregation.)

• Mismanagement/Falsification of Timekeeping Logs

  • Mismanagement and/or falsification of inmate timekeeping logs by staff is a violation of GCGovernment Code §§ 6200 and 6201 which may result in adverse personnel action and/or prosecution.

• Security of Timekeeping Logs

  • Timekeeping logs are considered legal documents from which sentence reduction credits for inmates are computed. Timekeeping logs shall be securely stored. Inmates shall not have unauthorized access to any timekeeping log. Any staff member who reviews, processes, audits, or handles timekeeping logs shall be responsible for their security.