Department of Corrections and Rehabilitation - Operations Manual

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Chapter 5 – Adult Custody and Security Operations

Article 41 – Inmate Mail

Revised June 5, 2017

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54010.16 Notification to Inmates of Disapproval‑Mail/Packages/Publications and Disposition of Undelivered Mail

  • Disapproved material that is in clear violation of CCRCalifornia Code of Regulations Sections 3006, 3135, 3139, and 3135 or DOMDepartment Operations Manual Subsections 54010.11, 54010.13, 541010.14, and 54010.21 shall be referred to staff not below the level of Correctional/Facility Captain for determination and appropriate action. Disapproval of material that is not in clear violation of the above noted CCRCalifornia Code of Regulations and DOMDepartment Operations Manual sections shall be referred to the Warden, but not lower than the Chief Deputy Warden, for determination and appropriate action. The CDCRCalifornia Department of Corrections and Rehabilitation Form 1819, Notification of Disapproval-Mail/Packages/Publications, shall be utilized by each institution/facility when incoming or outgoing mail/packages/publications addressed to or being sent by an inmate are withheld or disallowed. Additionally, in accordance with CCRCalifornia Code of Regulations, Subsection 3134(i), the CDCRCalifornia Department of Corrections and Rehabilitation Form 1819 informs the inmate of the reason, disposition, name of official disallowing the mail/package/publication, and the name of the official to whom an appeal can be directed.

  • When inmate mail is disapproved based on the criteria established in CCRCalifornia Code of Regulations Section 3006 and 3135, DOMDepartment Operations Manual Subsection 54010.8.1, or DOMDepartment Operations Manual Section 54010.13 and 54010.14, a copy of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1819 and the supporting document(s) (e.g., a photocopy of representative pages) shall be retained by each institution/facility for a minimum of seven years for litigation purposes.

  • After seven years if the material is not needed it shall be destroyed.

  • If a lawsuit has been filed as a result of mail being disapproved, the CDCRCalifornia Department of Corrections and Rehabilitation Form 1819 and the supporting document(s) will be retained for two years from the conclusion of the suit.

  • It is noted that a publication can be a book, magazine, newspaper, or periodical.