Chapter 5 – Adult Custody and Security Operations

54040.14.2 Transgender Biannual Reassessment for Safety in Placement and Programming

• On a bi-annual basis, Division of Adult Institutions (DAIDivision of Adult Institutions (formerly Institutions Division)) staff will send each PREA Compliance Manager (PCM) a list of identified transgender and intersex inmates, as known to the Department.  This list will reflect the institution’s respective inmates, along with the month of the inmate’s next scheduled annual classification review.

• If an inmate is due to be seen for his/her annual classification review during the identified review period (August through January or February through July), the assigned caseworker will ask the inmate about any threats they have received during the
  pre-committee interview.  In addition to interviewing the inmate, the assigned caseworker shall review the inmate’s case factors in SOMSStrategic Offender Management and ERMSElectronic Records Management System for any additional information, which may indicate the inmate, has any placement or programming concerns.  After the annual review is completed, the assigned caseworker will document his/her actions, as they relate to the PREA Biannual Assessment, in the Classification Committee Chrono.

• If the inmate is not scheduled to be seen for his/her annual classification review during the identified review period (August through January or February through July), the assigned caseworker shall conduct a Transgender Biannual Assessment-PREA and complete a pre-formatted CDC Form 128-B, General Chrono.  This form includes information to be asked of the inmate during a face-to-face interview to assess any threats to their safety.  In addition to interviewing the inmate, the assigned caseworker shall review the inmate’s case factors in SOMSStrategic Offender Management and ERMSElectronic Records Management System for any additional information, which may indicate the inmate, has any placement or programming concerns.

• If, during the interview for either the annual review or the Transgender Biannual Assessment-PREA, the inmate discloses threats to safety, the assigned caseworker shall immediately notify a Custody Supervisor.  Any information related to a PREA allegation shall be documented and forwarded to the institution’s Locally Designated Investigator according to the DOMDepartment Operations Manual, Article 44, Prison Rape Elimination Policy.

• The PCM shall coordinate with the Classification and Parole Representative to ensure the assessments are completed.  The PCM shall maintain a copy of the biannual list with the dates the annual classification reviews or the PREA Biannual Assessments were completed.  The PCM will forward a copy of this list to the PREA Captain in the Division of Adult Institutions within five days of completion of the review period.