Chapter 5 – Adult Custody and Security Operations

54046.6 Documentation

• The decision regarding inmate housing and determination of suitability for dormitory or celled housing, eligibility for double housing, or designation of single-cell status, shall be documented as follows:

  • IHR.

  • CDCRCalifornia Department of Corrections and Rehabilitation Form 1882-B.

  • In the Evaluation section of the Institutional Staff Recommendation Summary for Reception Center inmates.

  • On the CDC Form 128-G during the following actions:

    • Initial Review.

    • Annual Review.

    • Housing Review (including reasons for segregation).

    • Referral to the Classification Staff Representative.

    • Referral to the Departmental Review Board.

• The designation of an “S” suffix shall be documented and affixed to the inmate’s custody on the following documents and data:

  • CDC Form 262.

  • Distributed Data Processing System.

  • CDC Form 128-G.

  • IHR.

  • Temporary Single Cell Status Request.

• Affixing and removing Single Cell and Temporary Single Cell Designation in SOMSStrategic Offender Management

  • SOMSStrategic Offender Management can accommodate the two types of Single Cell designations, Temporary Single Cell and Single Cell status (“S” suffix that has been affixed by Classification Committee).

  • The Temporary Single Cell is designed to appropriately house an inmate pending confirmation by Classification Committee and affixing an “S” suffix. A Temporary Single Cell is affixed in SOMSStrategic Offender Management via SOMSStrategic Offender Management screens IPTT105-Initial Housing Review or IPTS028B-Temporary Single Cell Status Request.

  • An “S” suffix must be entered in the Distributed Data Processing System (DDPSDistributed Data Processing System) via the Counselor entry screen. Once the entry is made in DDPSDistributed Data Processing System the “S” suffix is automatically transferred to SOMSStrategic Offender Management within an hour of entry. Once SOMSStrategic Offender Management has received the “S” suffix designation it is reflected in the Inmate Header and SOMSStrategic Offender Management prevents the “S” suffix inmate from being housed with another inmate.

• Review and Approval/Denial of Temporary Single Cell Status on the SOMSStrategic Offender Management IHR

  • Temporary Single Cell requests must be approved by a staff member at the level of Correctional Lieutenant or higher. The Approving staff member shall note the Approval or Denial of the Temporary Single Cell in SOMSStrategic Offender Management.

• Confirmation/Denial of Temporary Single Cell requests at Classification Committee review in SOMSStrategic Offender Management.

  • If as a result of Committee decision the Temporary Single Cell inmate will be given an “S” suffix, the approval will be entered on SOMSStrategic Offender Management screen IPTS028B and the “S” will be entered in the Counseling entry screen of the DDPSDistributed Data Processing System. Once the “S” is entered in DDPSDistributed Data Processing System it will automatically update SOMSStrategic Offender Management and the “S” will be displayed in the inmate’s SOMSStrategic Offender Management Header.

  • If Committee elects to disapprove the “S” suffix no entry will be required in DDPSDistributed Data Processing System. However, the decision to remove the Temporary Single Cell must be entered in SOMSStrategic Offender Management in order to remove the Temporary Single Cell status from the inmate.

  • If an inmate has been incorrectly identified as single-cell status after a UCCUnit Classification Committee/ICCInstitution Classification Committee action, a subsequent UCCUnit Classification Committee/ICCInstitution Classification Committee action shall be required to remove/correct the “S” suffix.

  • To reduce the possibility of housing single-cell status inmates with another inmate or non-designated single-cell housing status inmate, staff shall review the housing status of all inmates being processed for a bed cell move via SOMSStrategic Offender Management prior to authorization.