Chapter 5 – Adult Custody and Security Operations

54100.18 Appeal Processing Responsibilities Involving Two Departmental Institutions/Regions

• When an inmate/parolee files an appeal at one institution or parole region, and is then transferred prior to the appeal response being completed, the sending institution/parole region shall continue to complete the response.

• The receiving institution/parole region shall provide assistance as needed by the sending institution/parole region, including but not limited to coordinating and/or interviewing the appellant, to facilitate the timely completion of the appeal response.

  • When an inmate/parolee has been transferred and files an appeal at the receiving institution or parole region of an action taken by the sending institution/parole region, the receiving institution or parole region shall date stamp the appeal and forward it to the sending institution/parole region for processing.

  • When an inmate has been transferred and files an appeal concerning property loss or damage, the provisions of DOMDepartment Operations Manual §54100.23.2 shall apply.

  • When an inmate has been transferred and is appealing a disciplinary action, the first level and, if applicable second level review, shall be conducted by the staff of the institution where the infraction took place. Interview(s) may be waived upon appeals coordinator determination that obtaining additional information will not affect the outcome of the appeal.

• Interviews may be conducted by telephone pursuant to procedures set forth in DOMDepartment Operations Manual §54100.14.

• Appeals on actions taken at contract facilities shall be handled by the institution or parole region responsible for the management of the facility, regardless of an emergency placement in an institution for security purposes.

• Time limits on appeals forwarded to sending institutions/parole regions for response shall not commence until received by the responding institution/parole region.