Chapter 6 – Adult Classification

61010.11.1 Identifying Information

• CDC Number (Boxes 1 through 6) At the bottom of the CDC Form 839, first print the CDC number for the inmate in boxes 1-6 from information obtained from the Legal Status Summary.

• Print the letter prefix (such as C, D, or W) in Box 1. Print the numbers in Boxes 2 through 6, always ending in Box 6. Do not enter a letter in the number boxes.
  Example: D-27854
  

  D

  2

  7

  8

  5

  4

• Inmates’s Last Name (Boxes 7-11)

  • Print the first eight letters of the inmate’s last name using, CAPITAL BLOCK letters. Do not use lowercase or written script letters. Letter boxes are left-hand justified. Begin printing the name in the box furthest to the left and end with any empty boxes on the right. If the name consists of more than eight letters, enter only the first eight letters of the inmate’s last name. Although eight boxes are provided on the score sheet, the database captures only the information in Boxes 7-11 or the first five letters entered. For names with less than eight letters, leave empty the remaining boxes to the right. If the last name is two words, run the words together. Do not leave an empty box in between letters.
    Example: Mac Knight

    M

    A

    C

    K

    N

    I

    G

    H

• Date Received CDC (Boxes 12-17)

  • For newly received felon inmates the Date Received CDC is the date that the inmate physically arrived at the RCReception Centers. This date is noted on the CDC Form 112 and the Legal Status Summary. Enter this date in the boxes. A zero need not be entered in front of a single digit month or day, but must be entered as part of the two digits for the year when applicable.

  • Some exceptions to this process are outlined in DOMDepartment Operations Manual § 61010.8.1.

• County of Last Legal Residence (CLLRCounty of Last Legal Residence) (Boxes 18-20)

  • This information is obtained from the PORProbation Officer Report, sentencing transcripts, or arrest report. For new commitments, the CLLRCounty of Last Legal Residence is the county of residence prior to incarceration. If the PORProbation Officer Report identifies that the inmate last resided out-of-state or was a transient prior to his or her commitment, the CLLRCounty of Last Legal Residence shall be the county of commitment. If the inmate transfers to the CDCRCalifornia Department of Corrections and Rehabilitation to serve a term from another state or federal jurisdiction, use the code “WIC” as the CLLRCounty of Last Legal Residence.

  • Print the two or three letter OBISOffender Based Information System code for the county name in Boxes 18-20.

    ALA	Alameda	ORA	Orange
    ALP	Alpine	PLA	Placer
    AMA	Amador	PLU	Plumas
    BUT	Butte	RIV	Riverside
    CALCalipatria State Prison	Calaveras	SACCalifornia State Prison, Sacramento	Sacramento
    CCCorrectional Counselor	Contra Costa	SB	Santa Barbara
    COL	Colusa	SBD	San Bernadino
    DN	Del Norte	SBT	San Benito
    ED	El Dorado	SCL	Santa Clara
    FRE	Fresno	SCR	Santa Cruz
    GLE	Glenn	SD	San Diego
    HUM	Humboldt	SF	San Francisco
    IMP	Imperial	SHA	Shasta
    INY	Inyo	SIE	Sierra
    KER	Kern	SIS	Siskiyou
    KIN	Kings	SJ	San Joaquin
    LA	Los Angeles	SLO	San Luis Obispo
    LAK	Lake	SM	San Mateo
    LAS	Lassen	SOLCalifornia State Prison, Solano or Statute of Limitations	Solano
    MAD	Madera	SON	Sonoma
    MARMaster Assignment Roster	Marin	STA	Stanislau
    MEN	Mendocino	SUT	Sutter
    MER	Merced	TEH	Tehama
    MNO	Mono	TRI	Trinity
    MODMedical Officer of the Day	Modoc	TUL	Tulare
    MON	Monterey	TUO	Tuolumne
    MPA	Mariposa	VEN	Ventura
    NAO	Napa	YOL	Yolo
    NEV	Nevada	YUB	Yuba

• Form Identification (Boxes 21-29)

  • At the top of the CDC Form 839, three blank boxes are labeled “New,” “Correction,” and “Delete.” Place an “X” in the appropriate box.

    • Print an X in the “New” box (Box 21) if the inmate is a new felony commitment and has no previous CDC Form 839 for this commitment.

    • Print an X in the “Correction” box (Box 22) if the form is being completed as a correction to a previously submitted CDC Form 839. Enter the date of the correction in the boxes provided.

    • Print an X in the “Delete” box (Box 29) when a CDC Form 839 was completed for an inmate in error and the document is to be deleted. For example, a PVParole Violator-RTCReturn To Custody was misidentified upon reception as a new commitment and a CDC Form 839 was completed instead of a CDC Form 841.