Department of Corrections and Rehabilitation - Operations Manual

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Chapter 6 – Adult Classification

Article 1 – Reception Centers

Updated June 3, 2025

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61010.11.6 Special Case Factors

  • This provides the opportunity to alert classification staff of special concerns, which should be considered in placement or program assignment.

  • Holds, Detainers, and Warrants (Boxes 74-75)

    • Review all relevant documents and the “Detainers” section of the C-file for holds. This item requires careful evaluation regarding the seriousness of the hold and the likelihood that the jurisdiction will exercise the hold at the end of the sentence. The importance of the hold for classification is the extent to which the prospect of an additional term to serve may motivate the inmate to attempt escape.

      • Holds, Detainers, and Warrants for felony charges or USINSUnited States Immigration and Naturalization Service (see USICE) are coded “P” for potential or “A” for actual.

      • Code only those holds which are likely to result in an additional prison sentence or deportation. Exclude simple holds for probation or parole violation where the commitment offense is the basis for the violation.

  • Restricted Custody Suffix (Box 76)

    • Enter an “R” if a restricted custody suffix needs to be applied by the receiving institution pursuant to DOMDepartment Operations Manual § 62010.

  • Current Institution and Facility (Boxes 77-83)

    • Beginning with the first box, enter the letters that abbreviate the name of the RCReception Centers. RCReception Centers refers to the facility where the case is presented to a CSRClassification Staff Representative or Correctional Counselor (CCCorrectional Counselor) III for initial placement. Inmates may go through an RCReception Centers, but actually be processed at an institution. Also, out-of-state inmates may be delivered directly to an institution. In such cases, enter the abbreviation for the institution where the processing takes place. Refer to DOMDepartment Operations Manual § 61020.19.8 for abbreviations.

  • Eligible for Restitution Center (Box 84)

    • The Restitution Center program allows inmates who meet program criteria to work in the community and repay their victims for monetary losses. Inmates are eligible for placement in the Restitution Center program pursuant to PCPenal Code § 6228. Inmates are eligible for placement consideration if they meet the following criteria:

      • Have agreed or been ordered by the court to make financial restitution to a crime victim.

      • Have not served a prison term within the five years prior to the present conviction.

      • Do not have a criminal history of a conviction for the sale of controlled substance.

      • Do not have a criminal history of a conviction for a crime involving violence or sex.

      • Received a sentence of 36 months or less.

      • Present no unacceptable risk to the community.

      • Are employable.

    • Inmates from any county are eligible for placement if they meet the criteria.

    • A court ordered restitution to the victim, whether payable to the court, directly to the victim, or in any other manner, qualifies an inmate to participate. A restitution fine constitutes financial restitution to a crime victim; therefore, a restitution fine meets the criteria for Restitution Center placement.

    • There are no medical staff assigned to the Restitution Center. However, an inmate who is otherwise eligible for placement in a restitution center who requires regular monitoring/intervention by medical personnel may be considered if he or she is medically cleared on a case-by-case basis.

    • In Box 84, enter “Y” for “yes” if the inmate is eligible or enter “N” for “no” if the inmate is ineligible. This is a one-time entry for the duration of the inmate’s CDC number unless the inmate’s eligibility changes from “Y” to “N.”

  • Level IVIntravenous Design (Item F.5.)

    • 180 Status.

      • If a male inmate has a Level IVIntravenous Placement Score, the counselor shall make a determination regarding the exclusion of the inmate from a Level IVIntravenous 270-design institution. If the inmate meets the guidelines for exclusion from a Level IVIntravenous 270-design prison, the counselor shall place the capital letter “Y” on the line provided.

      • If the male inmate has a Level IVIntravenous Placement Score, but does not meet the guidelines for exclusion from a Level IVIntravenous 270-design institution, the counselor shall enter an “N” on the line provided.

  • Reason Code.

    • If a “Y” has been entered on the “180 Status” line provided, the counselor shall then enter the “Reason” code on the line provided that describes the reason for exclusion from a Level IVIntravenous 270-design institution based on the established guidelines noted below.

    • Reason Codes are consistent with the Group A and Group B reasons outlined below. For example, an inmate who is excluded from placement in a Level IVIntravenous 270-design institution because he is a street gang member, has two or more prior offenses listed in PCPenal Code § 667.5(c), and has been in the CDCRCalifornia Department of Corrections and Rehabilitation for less than three (3) years at the time of review, “B3” would be entered as the Reason Code.

    • GROUP A

      • Any single factor is exclusionary and prevents placement in a Level IVIntravenous 270-design prison:

        • SHUSecurity Housing Unit placement during the last three (3) years of incarceration.

          • SHUSecurity Housing Unit terms suspended upon initial review by ICCInstitution Classification Committee do not count.

        • Disciplinary CDC Form 115 for a Division A-1, A-2, or B offense in the last three years of incarceration.

          • Excluding Possession of Narcotics.

        • Validated Member or Associate of a Prison Gang.

          • If the inmate was housed in General Population (GP) during the last three (3) years of incarceration, he may be housed in a 180-design or a 270-design facility.

        • Disciplinary CDC Form 115 for Riot (Rout) or for Inciting a Riot in the last three (3) years of incarceration.

    • GROUP B

      • These factors must be applied together. There must be some evidence of street gang membership or association and one or more of the additional elements numbered 1 through 6 below. Exclusion for these factors will be for whichever comes first, three years or until the Placement Score is adjusted to Level III or below.

        • Disciplinary CDC Form 115 for Assaultive Behavior within the last three years of incarceration.

          • Exclude mutual combat.

        • Commitment offense where street gang activity was directly involved.

        • Two or more prior offenses listed in PCPenal Code § 667.5(c).

        • Committed under PCPenal Code § 667.5(e)(2) (Three Strikes Law).

        • Committed for Life Without Parole.

        • Determinate sentence of 50 years or more.

  • USUnder Supervisor Armed Forces (Box 85)

    • Enter a “Y” if the inmate answers “Yes” to the following question: “Have you ever been a member of the USUnder Supervisor Armed Forces and were you honorably discharged?” If the inmate answers “No” enter “N.” After a response has been documented on the CDC Form 839, CDC Form 840, or CDC Form 841, it is not necessary to address the issue again.

  • Caseworker Name (Boxes 86-94)

    • The counselor shall print his or her last name and first initial in capital block letters, in the boxes, indicating that the CDC Form 839 is accurate and complete.