Chapter 6 – Adult Classification

61010.11.7 CSR Action

• This Section is to be completed only by a CSRClassification Staff Representative or a staff member specifically authorized to act in that capacity.

• Inmates who are found guilty of a serious disciplinary while undergoing RCReception Centers processing shall have that behavior recorded on a CDC Form 840 and not on a CDC Form 839. The endorsement shall then occur on the CDC Form 840. No endorsement is required on the CDC Form 839 in these cases.

• Last Name (Boxes 95-102)

  • The CSRClassification Staff Representative shall print the first eight letters of his or her last name in CAPITAL BLOCK letters in the boxes provided.

• Date of Action (Boxes 103-108)

  • Enter the number of the month, day, and last two digits of the year in which the action is taken.

• Level IVIntravenous Design (Boxes 109-111)

  • 180 Status. If a male inmate has a Level IVIntravenous Placement Score, the CSRClassification Staff Representative shall make a determination regarding the exclusion of the inmate from aLevel IVIntravenous 270-design institution. If a male inmate meets the guidelines for exclusion from a Level IVIntravenous 270-design prison, the CSRClassification Staff Representative shall print the capital letter “Y” in Box 109.

  • Reason Code. If a “Y” has been entered in Box 109, the CSRClassification Staff Representative shall print the reason code in Boxes 110-111 that describes the reason 270-design institution based on the established guidelines. Refer to DOMDepartment Operations Manual § 61010.11.6, Special Case Factors for Reason Codes.

    • The counselor’s evaluation regarding a male inmate’s exclusion from a Level IVIntravenous 270-design institution will be recorded in the Special Case Factors area of the score sheet.

• Minimum Custody (Boxes 112-115)

  • Eligibility. The CSRClassification Staff Representative shall print the letter “E,” “L,” or “P” in Box 112, consistent with the findings recorded on the Minimum Custody Screening Form. Print the letter “E” in Box 112 to document that the inmate is eligible for minimum custody. Print the letter “L” in Box 112 to document that the inmate is temporarily ineligible for minimum custody. Print the letter “P” in Box 112 to document that the inmate is permanently ineligible for minimum custody.

  • Reason Code. Print the code in Boxes 113-115 to identify the reason the inmate is either temporarily or permanently ineligible for minimum custody, for example, VIO, ESC, HOL, etc. If the inmate is eligible for minimum custody, print an “E” in the Minimum Custody Eligibility Box 112. Do not enter a reason code.

  • If an inmate is permanently excluded from Camp due to Arson, but is otherwise eligible for minimum custody in an MSF, enter “P” in Box 112 and enter ARS for Arson in Boxes 113-115 to ensure that inmate is not placed in a Camp.

• CCRCCommunity Correctional Reentry Centers Eligibility (Boxes 116-118)

  • The CSRClassification Staff Representative shall enter the appropriate code for reentry eligibility.

    • Print the letters REN in Boxes 116-118 if the inmate is eligible and wants to participate in CCRCCommunity Correctional Reentry Centers.

    • Print the letters REX in Boxes 116-118 if the inmate is eligible but does not want to participate in CCRCCommunity Correctional Reentry Centers.

  • If the inmate is ineligible for CCRCCommunity Correctional Reentry Centers placement, leave Boxes 116-118 blank.

• Developmental Disability Program (DDP) Code (Boxes 119-121)

  • The Developmental Disability Program evaluation is recorded on a CDC Form 128-C2. The CSRClassification Staff Representative shall print the most recent DDP code in the Boxes 119-121. The DDP code is the designation assigned by clinical staff.

• Disability Placement Program (DPPDisability Placement Plan) Code (Boxes 122-133)

  • The CSRClassification Staff Representative shall make every effort to endorse a case that is identified as DPPDisability Placement Plan on the CDC Form 1845, Inmate/Parolee Disability Verification, (Section C), to an appropriate institution.

  • The first three boxes are to be used for the impacting DPPDisability Placement Plan code that most affects the inmate’s placement. The CSRClassification Staff Representative shall print the appropriate DPPDisability Placement Plan code in Boxes 122-124. If there are additional codes that affect placement, enter those codes in Boxes 125-133.

  • The CSRClassification Staff Representative shall print the non-impacting DPPDisability Placement Plan codes assigned to the inmate in Boxes 125-133.

  • The C&PRClassification & Parole Representative or the RCReception Centers-CCIII has the authority to code the DPPDisability Placement Plan designation of inmates who have only non-impacting physical disabilities as identified in Section D of the CDC Form 1845. The C&PRClassification & Parole Representative or RCReception Centers-CCIII shall print thenon-impacting DPPDisability Placement Plan code(s) in Boxes 125-133.

• Administrative Determinants (Boxes 134-148)

  • An inmate whose Placement Score falls within one of the following ranges shall be placed in an institution, which is designated at the security level indicated, unless a reason for administrative or irregular placement is specified:

    Placement Score	Security Level
    0-18	I
    19-27	II
    28-51	III
    52+	IVIntravenous

• Appropriate inmate placement is determined by both Placement Score and consideration of unusual or special case factors. Some case factors affect placement because of administrative policy requirements, commonly referred to as “administrative determinants.” Placements based on these case factors, in a facility that does not correspond to the inmate’s Placement Score, are “administrative placements.” Space is provided to record up to five administrative determinants. Enter applicable administrative determinants. An administrative determinant identifies both temporary and permanent case factors and alerts staff to safety and security considerations which may limit the inmate’s eligibility for placement.

• If there are not enough boxes to identify all applicable administrative determinants, give priority to those most related to security and safety.

• Record those determinants, which are supported by documentation using the administrative determinant codes provided. If an administrative determinant code has already been entered as a Minimum Custody Reason Code (Boxes 113-115), it is not necessary to repeat that code here.

• For example, if the inmate has an active felony hold, mental health concerns, medical concerns, and a possible restricted “R” custody, enter the applicable administrative determinants. Unless the medical condition is driving placement, the mental health diagnosis is the primary concern. Enter HOL for the Hold if the hold is active, is either a felony or a USINSUnited States Immigration and Naturalization Service (see USICE) hold, and supporting documentation for the hold is in the file. The “R” suffix is not entered pending evaluation. The CSRClassification Staff Representative would therefore enter:

  a)			b)			c)
  P	S	Y	M	E	D	H	O	L

• The following codes are the Administrative Determinant codes:

  • AGE. Inmate’s youthfulness, immaturity, or advanced age should be given strong consideration in placement or program decisions.

  • ARSon. Current or prior conviction or a sustained juvenile adjudication as defined in CCRCalifornia Code of Regulations § 3375.2(b)(25) or good cause finding ruling rendered in a BPHBoard of Parole Hearings (formerly Board of Prison Terms) or Parole Hearings Division proceeding, a sustained allegation in DJJDivision of Juvenile Justice (formerly CYA)/CYASee Division of Juvenile Justice (DJJ) or Youthful Offender Parole Board proceeding or a probation violation finding in a court of law for arson, which limits where the inmate may be placed.

  • BEHavior. Inmate’s behavior record indicates he or she is capable of successful placement at an institution security level lower than that indicated by the inmate’s Placement Score. Not to be used if the inmate is housed at a security level higher than the inmate’s Placement Score.

  • CAMp. Placement due to a shortage of camp qualified inmates. Enter CAM to identify an inmate who is eligible or potentially eligible for camp placement.

  • DEAth sentence. Inmate was formerly on death row or currently is sentenced to death.

  • DEPartmental review board. Special placement ordered by the Departmental Review Board.

  • DISDivision of Industrial Safetyciplinary history. Inmate’s disciplinary record indicates a history of serious problems or threatens the security of the facility.

  • ENEmies. One or more persons under the jurisdiction of the CDCRCalifornia Department of Corrections and Rehabilitation has been documented on a CDC Form 812 or 812-C as an enemy. This should also be used when victimization is very probable due to case factors, such as where the nature of the offense will very likely create an enemy situation at certain institutions. Includes current Protective Housing Unit cases and those who are natural victims because of their appearance or commitment offense.

  • ESCape potential. Unusual circumstances suggest the inmate is a much greater escape risk than indicated by his or her Placement Score. For example, the inmate verbalized intent to escape.

  • FAMily ties. Inmate has strong family ties to a particular area where other placement would cause an unusual hardship.

  • GANg involvement or affiliation. Documentation establishes that the inmate’s gang association requires special attention or placement consideration.

  • HOLd, warrant, or detainer likely to be exercised. For purposes of justifying a need for irregular placement based on a hold, the hold is to be active, be either a felony hold or USINSUnited States Immigration and Naturalization Service (see USICE) hold, and substantiating documentation must be located in the C-File.

  • INActive. Documentation establishes that the inmate’s inactive gang status requires special attention or placement consideration.

  • LIFe sentence. Apply LIF to identify an inmate serving a life sentence or life sentences.

  • MEDical. The inmate’s medical condition requires treatment or continuing medical attention not generally available at all facilities.

  • OUT-to-court. Inmate needs to be housed in a particular facility in order to be close to a court jurisdiction where the inmate is required to testify in court or is being prosecuted. Includes situations where involvement in a court trial is anticipated because a disciplinary has been referred to the district attorney. Also, use this designation when a BPHBoard of Parole Hearings (formerly Board of Prison Terms) appearance is imminent.

  • POPulation pressures. Shall be used by a CSRClassification Staff Representative only. No beds presently exist at an institution with a security level indicated by the inmate’s Placement Score.

  • PRErelease. The short time remaining to serve limits or otherwise influences placement or program options. This factor shall also be used when a release date is so close that transfer or starting a long-term program is not warranted and when a short release date warrants special placement or program consideration.

  • PSYchiatric. A mental condition requires special treatment or may severely limit placement options. Includes Category B. Apply PSY to justify the administrative placement of an inmate who requires designated housing in accordance with an impacting DDP code.

  • PUBlic interest case. High notoriety of an inmate has caused public interest in the case and requires exceptional placement.

  • SCHool. Inmate is involved in an academic program which is not available at an institution security level consistent with the inmate’s Placement Score. Apply SCH to identify an inmate currently participating in a Substance Abuse Program who is being retained out of level to complete the Substance Abuse Program.

  • SEX. Inmate has a prior incidence of rape, oral copulation, sodomy, or a lewd and lascivious act which requires restricted custody or placement.

  • SOR. Sexual orientation. Inmate’s bisexual or homosexual orientation may require special placement.

  • TIMe to serve. Inmate’s time to serve is long, requiring placement at a facility with a security level higher than that indicated by the inmate’s Placement Score.

  • VIOlence. Inmate has a current or prior conviction for a violent felony, or a sustained juvenile adjudication including, but not limited to, those listed under PCPenal Code § 667.5(c), which, as determined by the CSRClassification Staff Representative, requires placement in a facility with a higher security level than that indicated by the inmate’s Placement Score.

    • A sustained juvenile adjudication means a guilty determination or ruling rendered in a juvenile judicial proceeding.

    • In addition, the following administrative determinations regarding allegations of violent acts including, but not limited to, those offenses described in PCPenal Code § 667.5(c), shall have the same force and effect as a current or prior conviction for a violent felony or a sustained juvenile adjudication:

      • Board of Parole Hearings or Parole Hearings Division good cause finding, or

      • DJJDivision of Juvenile Justice (formerly CYA)/CYASee Division of Juvenile Justice (DJJ)/Youthful Offender Parole Board sustained allegation, or

      • A probation violation finding in a court of law.

  • VOCational training. Inmate is involved in a vocational program which is not available at a facility with a security level which is consistent with the inmate’s Placement Score.

  • WORk skills. Inmate has a work skill in a critical trade for which special placement consideration may be warranted. This should also be used to request or approve work crew placements.

• Mental Health Level of Care (LOC) (Box 149)

  • The CSRClassification Staff Representative shall enter a “C” for CCCMSCorrectional Clinical Case Management System or an “E” for EOPEnhanced Outpatient Program in Box 149 to identify the inmate’s mental health LOC only at the time of endorsement.

• Institution Approved (Boxes 150-156)

  • Print the first two, three, or four initials of the institution or facility name in Boxes 150-153. Print the security level, subfacility designation, or program in Boxes 154-156. Enter only one letter or number in each box. Empty boxes should be to the right.
    

    For example, Sierra Conservation Center, Level I is recorded as:
    S	C	C		I

    CSP, San Quentin, Level II is recorded as:
    S	Q			I	I

    California Institution for Men, Minimum is recorded as:
    C	I	M		I

    North Kern State Prison, Level III is recorded as:
    N	K	S	P	I	I	I

    Endorsement to the Restitution Center is recorded as:
    L	A			C	C	C

• Reason for Administrative or Irregular Placement (Boxes 157-159)

  • The CSRClassification Staff Representative or authorized staff completes this item only if the security level approved is not commensurate with the inmate’s Placement Score. If the level does not correspond, the CSRClassification Staff Representative or authorized staff shall enter the reason for the administrative or irregular placement using the appropriate administrative determinant code to justify placement.

  • Some case factors affect placement because of administrative policy requirements. Policy-determined factors are “administrative determinants” and placements in a facility based on these, which do not correspond to the inmate’s Placement Score, are “administrative placements.”

  • There are also special case factors that, while not governed by policy, influence placement by determining program priorities. For example, the inmate’s score level is reduced, but he or she is retained in a higher security level to complete academic or vocational train or to fill a skilled worker position or the population is such that no suitable bed at the inmate’s security level is immediately available. When placement occurs under such circumstances, it shall be recorded as an “irregular” placement.