Department of Corrections and Rehabilitation - Operations Manual

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Chapter 6 – Adult Classification

Article 1 – Reception Centers

Updated June 3, 2025

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61010.8.1 When to Use the CDC Form 839 Processing Newly Received Incarcerated Persons

Revised September 19, 2024

  • All incarcerated persons who are newly received in the CDCRCalifornia Department of Corrections and Rehabilitation shall be scored on a CDCRCalifornia Department of Corrections and Rehabilitation Form 839. An incarcerated person who has served a prior term in the CDCRCalifornia Department of Corrections and Rehabilitation, but whose commitment is subsequently discharged, shall be processed as a newly received incarcerated person. Parole Violators shall not be scored on the CDCRCalifornia Department of Corrections and Rehabilitation Form 839. Parole Violators Returned to Custody (PVRTCParole Violator Return To Custody) and Parole Violators with a New Term shall be scored on the CDCRCalifornia Department of Corrections and Rehabilitation Form 841.

  • Processing Interstate, Federal, and International Placements received from other jurisdictions

    • Sacramento Control Office (SACCOSacramento Control Office Unit, Reg. I) Cases

      • A SACCOSacramento Control Office Unit, Reg. I case is one of the following:

        • An incarcerated person who was sentenced to serve a prison term in California, but is serving a concurrent or consecutive term in a facility in another jurisdiction; or

        • An incarcerated person who served time in a county jail was, sentenced to serve a prison term in California, and was released before being transferred to an RCReception Centers to undergo processing because the time served in county jail was equal to or exceeded the prison sentence at the time of sentencing.

      • Processing SACCOSacramento Control Office Unit, Reg. I cases returned to the CDCRCalifornia Department of Corrections and Rehabilitation from another agency.

        • SACCOSacramento Control Office Unit, Reg. I cases with a CDCRCalifornia Department of Corrections and Rehabilitation Form 839.

          • . A SACCOSacramento Control Office Unit, Reg. I case who was processed through a CDCRCalifornia Department of Corrections and Rehabilitation RCReception Centers with a CDCRCalifornia Department of Corrections and Rehabilitation Form 839 prepared prior to transfer to another federal or state agency and who is returned from the other agency to finish the term imposed by California, shall have a CDCRCalifornia Department of Corrections and Rehabilitation Form 840 prepared to update the incarcerated person’s placement score. The CDCRCalifornia Department of Corrections and Rehabilitation Form 840 shall reflect the adjustment to incarceration while housed in the other jurisdiction. An ISRSInstitutional Staff Recommendation Summary shall also be prepared.

        • SACCOSacramento Control Office Unit, Reg. I cases without a CDCRCalifornia Department of Corrections and Rehabilitation Form 839.

          • A SACCOSacramento Control Office Unit, Reg. I case who was not processed through an RCReception Centers, but who subsequently returned to California to finish their term, shall have both a CDCRCalifornia Department of Corrections and Rehabilitation Form 839 and a CDCRCalifornia Department of Corrections and Rehabilitation Form 840 prepared. The Date Received CDC on the CDCRCalifornia Department of Corrections and Rehabilitation Form 839 shall be the date that is reflected on the CDC Form 112 or the Legal Status Summary. A CDCRCalifornia Department of Corrections and Rehabilitation Form 840 shall also be prepared to update the incarcerated person’s placement score to reflect the incarcerated person’s adjustment to incarceration while housed in the other jurisdiction. An ISRSInstitutional Staff Recommendation Summary shall also be prepared.

        • Processing SACCOSacramento Control Office Unit, Reg. I cases returned from parole.

          • . If a SACCOSacramento Control Office Unit, Reg. I case, who served time in a county jail or another jurisdiction, was released to parole and then returned to prison as a Parole Violator or a Parole Violator with a New Term, a CDCRCalifornia Department of Corrections and Rehabilitation Form 839 and a CDCRCalifornia Department of Corrections and Rehabilitation Form 841 shall both be prepared. The Date Received CDCRCalifornia Department of Corrections and Rehabilitation recorded on the CDCRCalifornia Department of Corrections and Rehabilitation Form 839 shall be the date indicated on the CDC Form 112 or the Legal Status Summary. The Date Received CDCRCalifornia Department of Corrections and Rehabilitation, recorded on the CDCRCalifornia Department of Corrections and Rehabilitation Form 841, shall be the date of arrival at the RCReception Centers. The CDCRCalifornia Department of Corrections and Rehabilitation Form 841 shall be prepared to update the incarcerated person’s placement score. This score sheet shall include the incarcerated person’s adjustment to incarceration while housed in the other jurisdiction as well as record any changes in term points. The Date Paroled is the date that the incarcerated person paroled from the CDCRCalifornia Department of Corrections and Rehabilitation term. An ISRSInstitutional Staff Recommendation Summary shall also be prepared.

  • Western Interstate Corrections Compact and Interstate Corrections Compact Cases

    • A Western Interstate Corrections Compact (WICCWestern Interstate Corrections Compact) and Interstate Corrections Compact (ICCInstitution Classification Committee) case may be either a California incarcerated person serving a term as a boarder in another state or federal jurisdiction or an incarcerated person boarded in California, but serving a term imposed by another state or federal jurisdiction.

      • WICCWestern Interstate Corrections Compact and ICCInstitution Classification Committee cases arriving at an RCReception Centers in California from another jurisdiction.

        • WICCWestern Interstate Corrections Compact and ICCInstitution Classification Committee cases arriving at an RCReception Centers in California from another jurisdiction shall have a CDCRCalifornia Department of Corrections and Rehabilitation Form 839 prepared during RCReception Centers processing.

          • The date that the incarcerated person arrived in the CDCRCalifornia Department of Corrections and Rehabilitation RCReception Centers shall be recorded as the Date Received CDCRCalifornia Department of Corrections and Rehabilitation.

          • Positive or negative behavior exhibited in the previous jurisdiction shall be recorded on the CDCRCalifornia Department of Corrections and Rehabilitation Form 839 under “Prior Incarceration Behavior.”

          • An ISRSInstitutional Staff Recommendation Summary shall also be prepared.

      • WICCWestern Interstate Corrections Compact and ICCInstitution Classification Committee cases returned to California.

        • When a California incarcerated person serving a term as a boarder in another state or federal jurisdiction is returned to California, designated staff shall prepare a CDCRCalifornia Department of Corrections and Rehabilitation Form 839.

        • A CDCRCalifornia Department of Corrections and Rehabilitation Form 840 shall be prepared to update the incarcerated person’s Placement Score based on the incarcerated person’s adjustment to incarceration in the other jurisdiction.

        • An ISS shall also be prepared.

    • If the incarcerated person had been released to parole and has since returned to the RCReception Centers, a CDCRCalifornia Department of Corrections and Rehabilitation Form 841 shall be prepared instead of a CDCRCalifornia Department of Corrections and Rehabilitation Form 840. The incarcerated person’s previous incarceration behavior and program shall be documented on an ISRSInstitutional Staff Recommendation Summary.