Chapter 6 – Adult Classification

61010.9 Procedures

• The Counselor

  • The counselor shall review all relevant documents available during the RCReception Centers process to complete the score sheet. Since the Placement Score usually determines the institution to which the inmate will be assigned, it is extremely important that the information considered be as complete as possible. The Probation Officer’s Report (PORProbation Officer Report) is the document of choice when information conflicts; the PORProbation Officer Report is reviewed by legal counsel and the court and contents may be challenged in court.

• Inmate Interview

  • In the process of completing the CDC Form 839, 840, or 841, the counselor shall interview the inmate. In the interview the inmate shall be informed of the nature and purpose of the CDC Form 839, 840, or 841 and allowed to verbally contest specific score items and other case factors on the form. Documentation for score items that is absent or conflicting shall be discussed during the interview. The inmate shall be responsible for providing documentation to support his or her challenge of information on the CDC Form 839.

• Corrections

  • Counselors are responsible for initiating a corrected CDC Form 839, 840, or 841 when the inmate or other party presents verifiable documentation, which supports the change. When the change to the score results in a different security level, the inmate shall be referred to the appropriate classification committee and subsequently to a CSRClassification Staff Representative. (Refer to DOMDepartment Operations Manual § 61020.20.9 for instructions in the correction process.)

• Reflects the Inmates Status at Time of Reception

  • The CDC Form 839 score reflects the inmate’s status at the time of reception and, apart from correcting errors of fact, remains the same during incarceration. During incarceration the inmate will have opportunity to earn favorable behavior points (documented on CDC Form 840 and CDC Form 841) to lower the total score.

  • After the counselor has completed the CDC Form 839, 840, or 841 and other case summary material and printed his/her name in the appropriate boxes on the form, the CDC Form 839, 840, or 841 shall be reviewed by the supervising counselor for accuracy and completeness.