Department of Corrections and Rehabilitation - Operations Manual

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Chapter 6 – Adult Classification

Article 11 – Temporary Removals

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62070.5.2 Processing Responsibilities

  • It is the assigned caseworker’s responsibility to ensure, either directly or indirectly, that all required documentation for an emergency TCLTemporary Community Leave is properly processed, signed, and presented to the designated centralized location of the inmate’s release. Specified records office staff shall assist in providing these services.

    • Family emergency/prerelease leaves from the institutions shall require preparation of a CDC Form 161, Checkout Order. A CDC Form 193, Inmate Trust Account Withdrawal, shall be prepared to cover TCLTemporary Community Leave expenses.

  • Community Correctional Center inmates

    • In cases of community correctional center inmates approved for ongoing release to attend work, training, or educational programs, a CDC Form 601 shall be required for initial approval only. This approved form shall authorize ongoing releases thereafter and shall be maintained on file at the local facilities.

  • Escape Notification

    • Leaves under escort shall require the preparation of an inmate identification card with two recent photographs (front view/profile view) which contains all necessary all points bulletin (APBAll Points Bulletin) information. In the event of escape, this information shall immediately be presented to the nearest law enforcement agency by escorting personnel. The escort(s) shall then notify their institution/parole region and report the incident.

  • Funds/Medication

    • The caseworker shall ensure that all documents, including advance funds for the TCLTemporary Community Leave and authorized medications for the inmate are included in the TCLTemporary Community Leave package. For prerelease TCLs up to $100 of the inmate’s $200 release funds may be advanced upon approval by Parole Agent, to cover specific personal expenses, i.e., clothing, food, and carfare. (This advance allowance shall not be permitted for reimbursement of community correctional center fee charges.) Escort Staff Briefing When possible, the caseworker shall personally discuss the TCLTemporary Community Leave plan and inmate case factors with escorting personnel prior to TCLTemporary Community Leave departure. If personal contact cannot occur, any special instructions or extraordinary information pertinent to the TCLTemporary Community Leave shall be documented on a CDC Form 128-B or memorandum to the escorting staff and included in the escort package for the TCLTemporary Community Leave. Additional briefing of escort personnel by custodial supervisors prior to departure may be required.

  • TCLTemporary Community Leave Log

    • A temporary community release log shall be maintained in a designated location at all facilities. The following staff shall be responsible for maintaining this log:

      • Institutions: Watch Commanders.

      • Community correctional centers: Reentry Specialist.

      • Paroles: Unit Supervisors.

    • The chronological log (see attached exhibits A&B), shall require a listing of the inmate’s name, prison number, date and time of departure, scheduled return time, and actual return time. All log entries shall reflect the date and signature of the employee making the entry.

  • Failure to Return

    • Inmates who fail to return from a leave within the designated time period shall be charged with escape. If staff is notified that the inmate’s return has been unavoidably delayed, arrangements shall immediately be made to place the inmate in custody at the nearest Department facility.

  • Searches Upon Return

    • Upon return from a TCLTemporary Community Leave, a search of the inmate shall be conducted by institution/facility staff to prevent the introduction of contraband. The degree and extent of the searches (clothed, unclothed, electronic, etc.) shall be determined by institution/facility security requirements.

  • Interviewing the Inmate

    • A post leave interview shall be conducted with all inmates returning from family emergency/prerelease leaves. The caseworker shall conduct the interview if on duty when the inmate returns. The institution watch commander, watch sergeant, or reentry staff on duty shall conduct the interview if the inmate returns after normal work hours or on weekends and holidays.

    • The interview shall be documented on the post leave review section of the CDC Form 601. In cases of a return from a funeral or critically ill bedside visit, a close evaluation of the inmate’s escape potential or other signs of unusual behavior shall be made. If post leave interview is conducted by custody staff, a follow-up interview shall be held by the caseworker upon their return to duty. All original and post leave TCLTemporary Community Leave documents shall be placed and maintained in the inmate’s C-File or the reentry facility file if applicable.