Department of Corrections and Rehabilitation - Operations Manual

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Chapter 6 – Adult Classification

Article 17 – Sexually Violent Predators

Revised June 7, 2012

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62130.5 Classification and Parole Representative or Correctional Counselor III at Reception Centers

  • The C&PRClassification & Parole Representative or CCCorrectional Counselor III at a RCReception Centers is responsible for establishing a tracking system to ensure inmates who have been convicted of a PCPenal Code Section 290 offense are screened at least nine months prior to release pursuant to the W&ICWelfare and Institutions Code Section 6600 et seq. The C&PRClassification & Parole Representative/RCReception Centers CCCorrectional Counselor III is also responsible for:

    • Ensuring CCs and designated Correctional Case Records staff have received training in the SVPSexually Violent Predator screening processes.

    • Ensuring the Automated Release Date Tracking System is used at least bimonthly to identify PCPenal Code 290 cases that require screening.

    • Reviewing and signing the completed CDCRCalifornia Department of Corrections and Rehabilitation Form 7377, Sexually Violent Predator Screening, ensuring the veracity of the information provided and that all supporting documentation is attached.

    • Ensuring “sex related” reports and documents are requested from appropriate agencies and departments upon receipt of an inmate from the RCReception Centers for purposes of determining “R” suffix designation.

    • Ensuring additional information is obtained from the Strategic Offender Management System (SOMSStrategic Offender Management)/Electronic Records Management System (ERMSElectronic Records Management System) for “MAYBE” cases.

    • Ensuring inmates with less than 120 days to release shall be processed within 24 hours of discovery to the CSUClassification Services Unit prior to review of archive documents unless the documents are in the central/electronic file.

    • Ensuring attachments of supporting documents are pertinent to the SVPSexually Violent Predator qualifying offense.

    • Ensuring CSUClassification Services Unit is advised of release date changes for “YES” and “MAYBE” cases within 24 hours of the date change via facsimile of the CDC Form 112, Chronological History.

    • Ensuring CSUClassification Services Unit is advised via facsimile of transfers of “YES” or “MAYBE” cases within 24 hours of completed transfer.

    • Ensuring CSUClassification Services Unit is advised via facsimile of inmates who are out to court (OTCOut To Court) for SVPSexually Violent Predator proceedings within 24 hours of departure.

    • Notifying CSUClassification Services Unit and the receiving institution of the need for an SVPSexually Violent Predator screening when an inmate who appears on the monthly download has transferred prior to the receipt of the monthly list from CSUClassification Services Unit.

    • Completing and attaching a CDCRCalifornia Department of Corrections and Rehabilitation Form 1884, Justification Referral Sheet, to the CDCRCalifornia Department of Corrections and Rehabilitation Form 7377, if less than six months are remaining to the scheduled release date.

    • Ensuring the completed CDCRCalifornia Department of Corrections and Rehabilitation Form 7377 SVPSexually Violent Predator supporting documentation subsequently received are filed on a drop board under the fingerprint card in the legal section of the central file or scanned into the legal section of the electronic file using SOMSStrategic Offender Management/ERMSElectronic Records Management System.

    • Notifying CSUClassification Services Unit upon the placement of a BPHBoard of Parole Hearings (formerly Board of Prison Terms) Temporary Hold and again upon placement of a 45-day Hold.

    • Coordinating with the Institution Personnel Officer for State identification cards/gate clearance issuance for DMHDepartment of Mental Health (see Department of State Hospitals DSH) Evaluators conducting SVPSexually Violent Predator clinical evaluations.

    • Arranging for DMHDepartment of Mental Health (see Department of State Hospitals DSH) evaluators to have access to specified central/electronic and medical files. Identify an appropriate location to conduct the file review and the clinical evaluation of an inmate.

    • Approving review of an inmate’s confidential information by a DMHDepartment of Mental Health (see Department of State Hospitals DSH) clinician, if that information is germane to the SVPSexually Violent Predator evaluation. Direct DMHDepartment of Mental Health (see Department of State Hospitals DSH) evaluators to limit the use of the information so as not to disclose in any later written report, information that is specifically derived from a confidential document. Require a court order to provide a copy of a confidential document.

    • Coordinating with the Transportation Unit and CMCCalifornia Men's Colony-E, the transfer of male inmates to ASHAtascadero State Hospital or CSH, via CMCCalifornia Men's Colony, and with CIWCalifornia Institution for Women the transfer of female inmates to PSH, via CIWCalifornia Institution for Women, based on the following determinations:

      • Court order for housing at ASHAtascadero State Hospital, CSH, or PSH.

  • Note: Transportation of inmates to ASHAtascadero State Hospital, CSH, or PSH shall be expedited in compliance with a court order.

    • Providing CMCCalifornia Men's Colony-E information necessary for receipt of a male inmate transferring to ASHAtascadero State Hospital or CSH, via CMCCalifornia Men's Colony-E.

    • Providing CIWCalifornia Institution for Women information necessary for receipt of a female inmate transferring to PSH, via CIWCalifornia Institution for Women.

    • Providing updated PCPenal Code 3058.6 and 3058.8 notifications to law enforcement agencies and requesting individuals, respectively, and ensuring the following has been completed:

      • Contact the individual requesting notification pursuant to PCPenal Code 3058.8 by telephone or other communication the next working day upon release of the inmate if a county, district attorney, court, DMHDepartment of Mental Health (see Department of State Hospitals DSH), or other agency assumes custody of the inmate, if other than originally noticed. The information should include:

        • The receiving agency’s name.

        • The agency contact person’s name and telephone number, if known, to assist the victim/witness, etc. further.

        • Document the date, time, and staff name of the person providing updated information to the PCPenal Code 3058.8 requesting individual on the CDCRCalifornia Department of Corrections and Rehabilitation Form 863-A, Confidential Notice of Release. Recommended statement to be included on the CDCRCalifornia Department of Corrections and Rehabilitation Form 863-A, “Requestor notified on_______ (date) of release to the agency.”

      • Forwarding the central file to CMCCalifornia Men's Colony-E, regarding an inmate who has reached his scheduled release date and is released to another’s custody pursuant to W&ICWelfare and Institutions Code 6600 et seq.

  • CMCCalifornia Men's Colony-E’s C&PRClassification & Parole Representative shall arrange transportation of parolees from ASHAtascadero State Hospital to the designated location for Revocation Hearing proceedings.

  • CIWCalifornia Institution for Women’s C&PRClassification & Parole Representative shall arrange transportation of parolees from PSH to the designated location for Revocation Hearing Proceedings.