Chapter 6 – Adult Classification

61020.12 Archive File Reviews

• To ensure accurate classification and appropriate placement of inmates, available information regarding an inmate’s prior incarceration is to be reviewed and considered as part of a thorough, objective evaluation of the inmate’s security and custody needs. The counselor shall order and review an archive file upon discovery that the inmate has a prior CDCRCalifornia Department of Corrections and Rehabilitation term, Civil Addict commitment, or Division of Juvenile Justice/California Youth Authority (DJJDivision of Juvenile Justice (formerly CYA)/CYASee Division of Juvenile Justice (DJJ)) commitment, which has not been previously reviewed and incorporated into the inmate’s current C-file. An inmate may have a prior Civil Addict commitment that is still active. The central file of an active Civil Addict commitment can be requested from the California Rehabilitation Center (CRCCalifornia Rehabilitation Center).

• If the inmate was incarcerated in a federal institution or out-of-state, an attempt shall be made to get a synopsis of the inmate’s prior incarceration behavior. If the inmate has a prior CDCRCalifornia Department of Corrections and Rehabilitation term or Civil Addict commitment, the counselor shall also check the “COFQ” screen in the OBISOffender Based Information System to determine if there is a confidential folder to request.

• Archive files often contain critical information, which may or may not be found in an inmate’s current C-file. Some examples are as follows:

  • Enemy concerns.

  • Escape history.

  • Gang involvement.

  • Investigative findings.

  • Serious Rule Violation Reports.

  • A “Sustained” petition from a juvenile court (which may be located in a DJJDivision of Juvenile Justice (formerly CYA)/CYASee Division of Juvenile Justice (DJJ) file only).

  • A finding of “Good Cause” by the Board of Parole Hearings (BPHBoard of Parole Hearings (formerly Board of Prison Terms)).

  • Medical information.

  • Victim notification (which would be located in the confidential folder).

• Performance of archive file reviews may result in a need to correct the Placement Score, change the security level, and/or refer the case to the CSRClassification Staff Representative for transfer consideration. Inmates temporarily ineligible for Camp/Minimum Support Facility (MSF) placement due only to Placement Score may become eligible after completion of the archive file review. Conversely, inmates may appear to be eligible for Camp/MSF placement; however, the archive file may reflect case factors which exclude Camp/MSF placement.