Chapter 6 – Adult Classification

61020.13.1 Procedures

• A CDC Form 840 shall be completed as part of the regular classification process and anytime the case is presented to a CSRClassification Staff Representative or when staff act for a CSRClassification Staff Representative. It is intended to provide a cumulative record of the inmate’s progress and changes in major case factors. Changes are documented at six or 12-month intervals except that a major change, which can lead to special housing or transfer consideration, shall be documented as it occurs.

• The CDC Form 840 contains two carbonless copies and shall be written on a hard surface with black ballpoint pen. Do not use felt tip markers or soft-point writing instruments. The computer copies shall be sent at least weekly to:

• Distribution of the “tear-off” copies is made before the C-file is re-filed, except when the case is to be presented to a CSRClassification Staff Representative for review.

• Copies shall remain attached to the original until the CSRClassification Staff Representative action is documented and then shall be distributed.
  
  Department of Corrections and Rehabilitation
  Information Quality Support Section
  P.O. Box 942883
  Sacramento, CACorrectional Administrators 94283-0001

• Retain

  • The CDC Form 839, CDC Form 840s, and CDC Form 841s shall remain in the C-file and are not to be purged.