Department of Corrections and Rehabilitation - Operations Manual

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Chapter 6 – Adult Classification

Article 2 – Case Considerations

Updated June 3, 2025

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61020.19.6 Computation of Score

  • Prior Preliminary Score (Boxes 73-75) The Prior Preliminary Score will be found on the most recent classification score sheet:

    • If the CDC Form 839 is the most recent score sheet, enter the Preliminary Score value as recorded in Boxes 65-67.

    • If the CDC Form 840 is the most recent score sheet, enter the New Preliminary Score value as recorded in the most recent CDC Form 840, Boxes 82-84.

    • If the CDC Form 841 is the most recent score sheet, enter the New Preliminary Score value as recorded in the most recent CDC Form 841, Boxes 84-86.

  • Net Change in Score (Boxes 76-78)

    • Combine the Total Favorable Points (C4) and the Total Unfavorable Points (D8). The Net Change in Score can be a plus or minus value. The maximum number of points that can be entered for Net Change in Score on each CDC Form 840 is 99.

    • Because the Inmate Classification Score System database organizes data by the Date Completed, to accurately capture points beyond 99 in the Net Change, prepare one or more additional CDC Form 840s. Each CDC Form 840 is able to capture up to 99 points Net Change in Score for purposes of recording disciplinary history. Enter a different “Date Completed” for each score sheet.

    • Enter the appropriate negative or positive sign in the first box. Enter the total numeric value in the remaining boxes.

  • Preliminary Score Subtotal (Item F.3.)

    • Enter the Preliminary Score Subtotal on the line provided. The Preliminary Score Subtotal is the Prior Preliminary Score plus or minus the Net Change in Score.

    • Computations that result in a negative value shall be entered as zero.

  • Change in Term Points (Boxes 79-81)

    • Whenever an inmate receives a change in his or her total term length, enter the change on the CDC Form 840. If an inmate’s status changes from Parole Violator Returned To Custody (PVRTCParole Violator Return To Custody) to Parole Violator With a New Term (PVWNTParole Violator Returned With New Term) after endorsement on the CDC Form 841, use a CDC Form 840 to record any change in term points. Do not correct the CDC Form 841.

    • Unless there is a change in the inmate’s total length of term, do not recalculate Term Points.

    • To determine the Change in Term Points:

      • Review the CDC Form 112 and the Legal Status Summary to determine if the new sentence has changed the total term length.

      • If there has been a change to the length of the inmate’s total term, review the original Term Point calculation on the CDC Form 839 and the Change in Term Points box on all subsequent score sheets before adjusting Term Points.

      • Identify the current Term Points value and enter that value on the “- Old T/P” line on the score sheet. This is a negative value.

      • Use the Term Point equation of base term plus enhancements multiplied by two (2) to calculate New Term Points. Enter that value on the “+ New T/P” line on the score sheet. This is a positive value.

      • This term point value cannot exceed 50.

      • Determine the difference between the old term points and the new term points. Enter either a plus (+) or a minus (-) sign in Box 79 and the numeric difference in Boxes 80-81.

    • When an inmate receives a change in the total term length, do not correct the Term in Years section of the original CDC Form 839 or the Change in Term Points section of the CDC Form 841; use the new CDC Form 840.

    • When an inmate’s total term length is modified, the new term points shall be based on FULL YEARS of the new total term. Months are not included in calculating the new term point total.

    • EXAMPLES:

      • An inmate returned to court and had a prior term stricken, reducing his total term to 3 years.

        • Old Term Points: -8

        • New Term Points: +6 (3 yrs X 2)

        • Change in Term Points= -2

      • An inmate receives an additional term, increasing his total term by 8 months, to 6 years 4 months.

        • Old Term Points: -10

        • New Term Points: +12 (6 yrs X 2)

        • Change in Term Point= +2

      • An inmate receives an additional term, increasing his total term to 5 years 10 months.

        • Old Term Points: -10

        • New Term Points +10 (5 yrs X 2)

        • Change in Term Points = 0 No change in Term Points

      • In this case, there is no Change in Term Points because the new total term length does not affect the term point value.

      • An inmate is given a 16-month sentence (1 year 4 months) consecutive to his controlling offense. His original term was 8 years, and the new term is 9 years 4 months.

        • Old Term Points: -16

        • New Term Points: +18 (9 yrs X 2)

        • Change in Term Points = +2

      • An inmate had his Life sentence reduced to a total term of 4 years.

        • Old Term Points: -50

        • New Term Points +8 (4yrs X 2)

        • Change in Term Points = -42

  • New Preliminary Score (Boxes 82-84)

    • Add or subtract the Change in Term Points value entered in Boxes 79-81 from the Preliminary Score Subtotal and enter that value in Boxes 82-84. The maximum value for the New Preliminary Scoreis 999. Although the New Preliminary Score is at the maximum value of 999, record any serious disciplinary behavior on subsequent score sheets. Computations that result in a negative value shall be entered as zero. The New Preliminary Score cannot be less than zero nor greater than 999.