Chapter 6 – Adult Classification

61020.19.8 Special Case Factors

• This provides the opportunity to alert classification staff of special concerns, which should be considered in placement or program assignment. Begin by reviewing the CDC Form 839, prior CDC Form 840s, and CDC Form 841s for special case factors, identified by counselors or CSRs, which need to be evaluated for change or continuation. For example, does the hold still exist or does the “R” suffix still apply? Next, review relevant chronos and other documentation for any recent concerns.

• Holds, Detainers, and Warrants (Boxes 91-92)

  • Review all relevant documents and the “Detainers” section of the C-file for holds. This item requires careful evaluation regarding the seriousness of the hold and the likelihood that the jurisdiction will exercise the hold at the end of the sentence. The importance of the hold for classification is the extent to which the prospect of an additional term to serve may motivate the inmate to escape.

    • Holds, detainers, and warrants for felony charges or USINSUnited States Immigration and Naturalization Service (see USICE) are coded “P” for potential or “A” for actual.

    • Upon identification of a potential USINSUnited States Immigration and Naturalization Service (see USICE) hold, prepare and submit a new CDC Form 840 to the Offender Information Services Branch (OISBOffender Information Services Branch).

    • Prepare a new CDC Form 840 identifying a potential or actual hold if, as a result of classification committee review, the inmate is referred to the CSRClassification Staff Representative or C&PRClassification & Parole Representative for more restrictive placement.

    • If the inmate’s placement is not impacted by the identification of a potential (other than a potential USINSUnited States Immigration and Naturalization Service (see USICE) hold) or actual felony hold, prepare a new CDC Form 840 recording the potential or actual hold at the inmate’s annual classification committee review or at the inmate’s next classification committee review requiring the completion of a score sheet, which ever comes first.

    • Place an asterisk (*) in the box if an actual felony or USINSUnited States Immigration and Naturalization Service (see USICE) hold has been dropped, or if the concern for a potential hold no longer exists. An asterisk shall be recorded only as part of the normal reclassification process that requires the completion of a score sheet.

• Restricted Custody Suffix (Box 93)

  • Enter an “R” in the box if a restricted custody suffix has been applied pursuant to DOMDepartment Operations Manual § 62010.4.3.1.

  • Place an asterisk (*) in the box if “R” custody has been removed.

• Eligible for Restitution Center (Box 94)

  • The Restitution Center program allows inmates who meet program criteria to work in the community and repay their victims for monetary losses. Inmates are eligible for placement in the Restitution Center program pursuant to PCPenal Code § 6228. Inmates are eligible for placement consideration if they meet the following criteria:

    • Have agreed or been ordered by the court to make financial restitution to a crime victim.

    • Have not served a prison term within the five years prior to the present conviction.

    • Do not have a criminal history of a conviction for the sale of controlled substances.

    • Do not have a criminal history of a conviction for a crime involving violence or sex.

    • Received a sentence of 36 months or less.

    • Present no unacceptable risk to the community.

    • Are employable.

  • Inmates from any county are eligible for placement if they meet the criteria.

  • A court ordered restitution to the victim, whether payable to the court, directly to the victim, or in any other manner, qualifies an inmate to participate. Therefore, a restitution fine does meet the criteria for Restitution Center placement.

  • There are no medical staff assigned to the Restitution Center. However, an inmate who is otherwise eligible for placement in a restitution center who requires regular monitoring/intervention by medical personnel may be considered if medically cleared on a case-by-case basis.

  • In Box 94, enter a “Y” for “yes” if the inmate is eligible or enter “N” for “no” if the inmate is ineligible. This is a one-time entry for the duration of the inmate’s CDC Number unless the inmate’s eligibility changes from “Y” to “N.” If this information has already been entered on a score sheet, it is not necessary to enter it again.

• Level IVIntravenous Design (Item H4)

  • 180 Status. If a male inmate has a Level IVIntravenous Placement Score, the counselor shall make a determination regarding the exclusion of the inmate from a Level IVIntravenous 270-design institution. If an inmate meets the guidelines for exclusion from a Level IVIntravenous 270-design prison, the counselor shall print the capital letter “Y” on the line provided.

  • If a male inmate has a Level IVIntravenous Placement Score, but does not meet the guidelines for exclusion from a Level IVIntravenous 270-design institution, the counselor shall print an “N” on the line provided.

  • Reason Code. When a “Y” is entered on the “180 Status” line, enter the “Reason” code that describes the reason for exclusion from a Level IVIntravenous 270-design institution based on the established guidelines. (Refer to DOMDepartment Operations Manual 61010.11.6 for these guidelines.)

• USUnder Supervisor Armed Forces (Box 95)

  • Print a “Y” if the inmate answers “Yes” to the following question: “Have you ever been a member of the USUnder Supervisor Armed Forces and were you honorably discharged?” If the inmate answers “No” enter “N.” Once a response to this question is documented on a CDC Form 839, CDC Form 840, or CDC Form 841, it is not necessary to address the issue again.

• Current Institution and Facility (Boxes 96-102)

  • Beginning with the first box, print the letters that abbreviate the name of the institution, Community Correctional Facility (CCFCommunity Correctional Facilities), Modified Community Correctional Facilities (MCCF), or RCReception Centers where the reclassification process is being conducted. Use the approved abbreviation that has been assigned to each location.

  • Print the letters assigned to each location in the first four boxes. Print the appropriate security level, subfacility, program, or camp number in the remaining boxes.

• Institution codes are as follows:

  ASPAvenal State Prison	Avenal State Prison
  CALCalipatria State Prison	Calipatria State Prison
  CCCCalifornia Correctional Center	California Correctional Center
  CCICalifornia Correctional Institution	California Correctional Institution
  CCWFCentral California Women's Facility	Central California Women’s Facility
  CENCentinela State Prison	Centinela State Prison
  CIMCalifornia Institution for Men	California Institution For Men
  CIWCalifornia Institution for Women	California Institution For Women
  CMCE	California Men’s Colony – East
  CMCW	California Men’s Colony – West
  CMFCalifornia Medical Facility	California Medical Facility
  CORCalifornia State Prison, Corcoran	California State Prison, Corcoran
  CRCCalifornia Rehabilitation Center	California Rehabilitation Center (Male Inmates)
  CRCW	California Rehabilitation Center (Female Inmates)
  CTFCorrectional Training Facility	Correctional Training facility
  CVSPChuckawalla Valley State Prison	Chuckawalla Valley State Prison
  DVIDeuel Vocational Institution	Deuel Vocational Institution
  FSPFolsom State Prison	Folsom State Prison
  HDSPHigh Desert State Prison	High Desert State Prison
  ISPIronwood State Prison	Ironwood State Prison
  KVSPKern Valley State Prison	Kern Valley State Prison
  LACCalifornia State Prison, Los Angeles County	California State Prison, Los Angeles
  MCSPMule Creek State Prison	Mule Creek State Prison
  NKSPNorth Kern State Prison	North Kern State Prison
  PBSPPelican Bay State Prison	Pelican Bay State Prison
  PVSPPleasant Valley State Prison	Pleasant Valley State Prison
  RJDRichard J. Donovan Correctional Facility at Rock Mountain	Richard J. Donovan Correctional Facility
  SACCalifornia State Prison, Sacramento	California State Prison Sacramento
  SATFCalifornia Substance Abuse Yreatment Facility & State Prison, Corcoran	California Substance Abuse Treatment Facility and State Prison aat Corcoran
  SCCSierra Conservation Center	Sierra Conservation Center
  SOLCalifornia State Prison, Solano or Statute of Limitations	California State Prison, Solano
  SQCalifornia State Prison, San Quentin	California State Prison, San Quentin
  SVSPSalinas Valley State Prison	Salinas Valley State Prison
  VSPW	Valley State Prison For Women
  WSPWasco State Prison	Wasco State Prison

• When entering a CCFCommunity Correctional Facilities or MCCF abbreviation, print the first four letters assigned to each location in the first four boxes and print “CCFCommunity Correctional Facilities” in the remaining boxes.

• CCFCommunity Correctional Facilities and MCCF abbreviations are as follows:

  CCFs are:
  ADEL	Adelanto
  BAKE	Baker
  COAL	Claremont Custody Center
  DELA	Delano
  LASS	Lassen
  LIVE	Leo Chesney Center
  MCFA	McFarland
  MESA	Mesa Verde
  SHAF	Shafter
  TAFT	Taft
  MCCFs are:
  CENV	Central Valley
  GOLD	Golden State
  DESR	Desert View
  VICV	Victor Valley

• Print the following letters for inmates housed in Community Prisoner Mother Programs:

  • CPMP Community Prisoner Mother Program Examples:

  • Central Valley Modified Community Correctional Facility is coded as:

    C

    E

    N

    V

    C

    C

    F

• Pelican Bay State Prison SHUSecurity Housing Unit is coded as:

  P

  B

  S

  P

  S

  H

  U

• County of Last Legal Residence (Boxes 103-105) Print the two or three letter OBISOffender Based Information System code for the county name in the boxes available. This is a one-time entry for this incarceration. If the CLLRCounty of Last Legal Residence has already been recorded on the CDC Form 839 or CDC Form 841, leave these boxes blank. Refer to DOMDepartment Operations Manual § 61010.11.1 for application of the code for CLLRCounty of Last Legal Residence.

  ALA	Alameda	ORA	Orange
  ALP	Alpine	PLA	Placer
  AMA	Amador	PLU	Plumas
  BUT	Butte	RIV	Riverside
  CALCalipatria State Prison	Calaveras	SACCalifornia State Prison, Sacramento	Sacramento
  CCCorrectional Counselor	Contra Costa	SB	Santa Barbara
  COL	Colusa	SBD	San Bernadino
  DN	Del Norte	SBT	San Benito
  ED	El Dorado	SCL	Santa Clara
  FRE	Fresno	SCR	Santa Cruz
  GLE	Glenn	SD	San Diego
  HUM	Humboldt	SF	San Francisco
  IMP	Imperial	SHA	Shasta
  INY	Inyo	SIE	Sierra
  KER	Kern	SIS	Siskiyou
  KIN	Kings	SJ	San Joaquin
  LA	Los Angeles	SLO	San Luis Obispo
  LAK	Lake	SM	San Mateo
  LAS	Lassen	SOLCalifornia State Prison, Solano or Statute of Limitations	Solano
  MAD	Madera	SON	Sonoma
  MARMaster Assignment Roster	Marin	STA	Stanislaus
  MEN	Mendocino	SUT	Sutter
  MER	Merced	TEH	Tehama
  MNO	Mono	TRI	Trinity
  MODMedical Officer of the Day	Modoc	TUL	Tulare
  MON	Monterey	TUO	Tuolumne
  MPA	Mariposa	VEN	Ventura
  NAP	Napa	YOL	Yolo
  NEV	Nevada	YUB	Yuba

• Counselor Name (Boxes 106-114)

  • The counselor shall print his or her last name and first initial in the boxes, in CAPITAL BLOCK letters, indicating that the CDC Form 840 is accurate and complete.