Chapter 6 – Adult Classification

61020.19.9 CSR Action

• This Section is to be completed only by a CSRClassification Staff Representative or a staff member specifically authorized to act in that capacity.

• Last Name (Boxes 115-122)

  • The CSRClassification Staff Representative or authorized staff shall print the first eight letters of his or her last name in CAPITAL BLOCK letters in the space provided.

• Date of Action (Boxes 123-128)

  • Enter the number of the month, the day, and the last two digits of the year in which the action is taken.

• Level IVIntravenous Design (Boxes 129-131)

  • 180 Status. If a male inmate has a Level IVIntravenous Placement Score, the CSRClassification Staff Representative shall make a determination regarding the exclusion of this inmate from a Level IVIntravenous 270-design institution. If an inmate meets the guidelines for exclusion from a Level IVIntravenous 270-design prison, the CSRClassification Staff Representative shall print the capital letter “Y” in Box 129.

  • Enter an asterisk (*) in Box 129 if an inmate was designated on a previous CDC Form 839 or CDC Form 840 or CDC Form 841 as meeting the guidelines for exclusion from a Level IVIntravenous 270-design institution, but no longer meets the exclusionary guidelines.

  • Reason Code. If a “Y” has been entered in Box 129, the CSRClassification Staff Representative shall enter the Reason Code in Boxes 130-131 to describe the reason for exclusion from a Level IVIntravenous 270-design institution based on the established guidelines. Refer to DOMDepartment Operations Manual § 61010.11.6, Special Case Factors, to determine the appropriate Reason Code.

  • The counselor’s evaluation regarding a male inmate’s exclusion from a Level IVIntravenous 270-design institution shall be recorded in the Special Case Factors area of the score sheet.

• Minimum Custody (Boxes 132-135)

  • Eligibility. The CSRClassification Staff Representative shall print the letter “E,” “L,” or “P” in Box 132 consistent with the findings recorded on the Minimum Custody Screening Form. Print the letter “E” in Box 132 to document that the inmate is eligible for minimum custody. Print the letter “L” in Box 132 to document that the inmate is temporarily ineligible for minimum custody. Print the letter “P” in Box 132 to document that the inmate is permanently ineligible for minimum custody.

  • Reason Code. Print the code in Boxes 133-135 to identify the reason that the inmate is either temporarily or permanently ineligible for minimum custody, for example, VIO, ESC, HOL, etc. If the inmate is eligible for minimum custody, print an “E” in the Minimum Custody Eligibility, Box 132. Do not enter a “reason code.” If an inmate is permanently excluded from Camp due to Arson, but is otherwise eligible for minimum custody in an MSF, enter “P” in Box 132 and enter ARS for Arson in Boxes 133-135 to ensure that the inmate is not placed in a Camp.

• CCRCCommunity Correctional Reentry Centers Eligibility (Boxes 136-138)

  • The CSRClassification Staff Representative shall enter the appropriate code for reentry eligibility in Boxes 136-138.

    • Print the letters REN if the inmate is eligible and wants to participate in CCRCCommunity Correctional Reentry Centers.

    • Print the letters REX if the inmate is eligible for placement in CCRCCommunity Correctional Reentry Centers, but the inmate does not want to participate in CCRCCommunity Correctional Reentry Centers.

  • If the inmate is ineligible for CCRCCommunity Correctional Reentry Centers placement, Boxes 136-138 shall remain blank.

• Developmental Disability Program (DDP) Code (Boxes 139-141)

  • The Developmental Disability evaluation is recorded on a CDC Form 128-C-2. The CSRClassification Staff Representative shall print the most recent DDP code in Boxes 139-141. The DDP code is the designation assigned by clinical staff.

  • The C&PRClassification & Parole Representative has the authority to enter the DDP code only when there is a change from one DDP designation to another and the change does not require transfer of the inmate.

  • For example: The C&PRClassification & Parole Representative has the authority to enter the DDP designation change from DDO to NDD or from DD1 to DD2 when the institution is designated to accommodate both DD1 and DD2.

• Disability Placement Program (DPPDisability Placement Plan) Codes (Boxes 142-157)

  • The CSRClassification Staff Representative shall make every effort to endorse a case that is identified as DPPDisability Placement Plan on the CDC Form 1845 (Section C), to an appropriate institution.

  • The first three boxes are to be used for the impacting DPPDisability Placement Plan code that most affects the inmate’s placement. The CSRClassification Staff Representative shall print the appropriate DPPDisability Placement Plan code in Boxes 143-145. If there are additional codes that affect placement, the CSRClassification Staff Representative shall print codes in Boxes 147-157.

  • The CSRClassification Staff Representative shall print the non-impacting DPPDisability Placement Plan codes assigned to the inmate in Boxes 147-157.

  • When a DPPDisability Placement Plan code is no longer appropriate, the CSRClassification Staff Representative shall enter an asterisk in the corresponding box and enter the DPPDisability Placement Plan code to be deleted in the three boxes following the asterisk.

  • The lack of an asterisk (*) before a DPPDisability Placement Plan code means the continuation or addition of a code.

  • To change the previously applied primary code that most affected placement, the CSRClassification Staff Representative shall print a new primary DPPDisability Placement Plan code in Boxes 143-145.

  • The C&PRClassification & Parole Representative or RCReception Centers-CCIII has the authority to code the DPPDisability Placement Plan designation of inmates who have only non-impacting physical disabilities as identified in Section D of the CDC Form 1845. The C&PRClassification & Parole Representative or 0RC-CCIII shall enter a DPPDisability Placement Plan code in Boxes 147-157.

• Administrative Determinants (Boxes 158-177)

  • An inmate whose Placement Score falls within one of the following ranges shall be placed in an institution, which is designated at the security level indicated, unless a reason for administrative or irregular placement is specified:

    Placement Score	Security Level
    0-18	I
    19-27	II
    28-51	III
    52+	IVIntravenous

• Appropriate inmate placement is determined by both Placement Score and consideration of unusual or special case factors. Some case factors affect placement because of administrative policy requirements. Policy determined factors are “administrative determinants,” and placements based on these, in a facility, which does not correspond to the inmate’s Placement Score, are “administrative placements.” Space is provided to record up to five administrative determinants. Enter applicable administrative determinants. An administrative determinant also identifies a temporary or permanent case factor and alerts staff to safety and security considerations, which may limit the inmate’s eligibility for placement.

• If there are not enough boxes to identify all applicable administrative determinants, give priority to administrative determinants most related to custody and safety.

• For example, if the inmate has noted an active “felony hold,” mental health concerns, medical concerns, and a possible restricted “R” custody, enter the applicable administrative determinants. Unless the medical condition is driving placement, the mental health diagnosis is the primary concern. Enter HOL for the Hold if the hold is active, is either a felony hold or a USINSUnited States Immigration and Naturalization Service (see USICE) hold, and supporting documentation for the hold is in the file. The “R” suffix is not entered pending evaluation. The CSRClassification Staff Representative would, therefore, enter:

  a)			b)			c)
  P	S	Y	M	E	D	H	O	L

• Record those administrative determinants, which are supported by documentation using the Administrative Determinant codes provided. If an Administrative Determinant code has already been entered as a Minimum Custody Reason Code (Boxes 133-135), it is not necessary to repeat that code here.

  • AGE. Inmate’s youthfulness, immaturity, or advanced age should be given strong consideration in placement or program decisions.

  • ARSon. Current or prior conviction or a sustained juvenile adjudication as defined in CCRCalifornia Code of Regulations § 3375.2(b)(25) or good cause finding ruling rendered in a BPHBoard of Parole Hearings (formerly Board of Prison Terms) or Parole Hearing Division proceeding, a sustained allegation in DJJDivision of Juvenile Justice (formerly CYA)/CYASee Division of Juvenile Justice (DJJ) or Youthful Offender Parole Board proceeding or a probation violation finding in a court of law for arson, which limits where the inmate may be housed.

  • BEHavior. Inmate’s behavior record indicates he or she is capable of successful placement at an institution security level lower than that indicated by inmate’s Placement Score. Not to be used if the inmate is housed at a security level higher than the inmate’s Placement Score.

  • CAMp. Placement due to a shortage of camp qualified inmates. Enter CAM to identify an inmate who is eligible or potentially eligible for camp placement.

  • DEAth sentence. Inmate was formerly on death row or currently is sentenced to death.

  • DEPartmental review board. Special placement ordered by the Departmental Review Board.

  • DISDivision of Industrial Safetyciplinary history. Inmate’s disciplinary record indicates a history of serious problems or threatens the security of the facility.

  • ENEmies. One or more persons under jurisdiction of the CDC has been documented on a CDC Form 812 or CDC Form 812-C as an enemy. This should also be used when victimization is very probable due to case factors, such as where the nature of the offense will very likely create an enemy situation at certain institutions. Includes current Protective Housing Unit (PHUProtective Housing Unit) cases and those who are natural victims because of their appearance or commitment offense.

  • ESCape potential. Unusual circumstances suggest the inmate is a much greater escape risk than indicated by his or her score. For example, the inmate verbalized intent to escape.

  • FAMily ties. Inmate has strong family ties to a particular area where other placement would cause an unusual hardship.

  • GANg involvement or affiliation. Documentation establishes that the inmate’s membership or association requires special attention or placement consideration.

  • HOLd, warrant, or detainer likely to be exercised. For purposes of justifying a need for irregular placement based on a Hold, the hold is to be active, be either a felony hold or USINSUnited States Immigration and Naturalization Service (see USICE) hold, and substantiating documentation must be located in the C-File.

  • INActive. Documentation establishes that the inmate’s inactive gang status requires special attention or placement consideration.

  • LIFe sentence. Apply LIF to identify an inmate serving a life sentence or life sentences.

  • MEDical. The inmate’s medical condition requires treatment or continuing medical attention not generally available at all facilities.

  • OUT-to-court. Inmate needs to be housed in a particular facility in order to be close to a court jurisdiction where the inmate is required to testify in court or is being prosecuted. Includes situations where involvement in a court trial is anticipated because a disciplinary has been referred to the district attorney. Also use this designation when a board appearance is imminent.

  • POPulation pressures. Shall be used by a CSRClassification Staff Representative only. No beds presently exist at an institution with a security level indicated by the inmate’s Placement Score.

  • PRErelease. The short time remaining to serve limits or otherwise influences placement or program options. This factor shall also be used when a release date is so close that transfer or starting a long-term program is not warranted and when a short release date warrants special placement or program consideration.

  • PSYchiatric. A psychological condition requires special treatment or may severely limit placement options. Includes Category B. Apply PSY to justify the administrative placement of an inmate who requires designated housing in accordance with an impacting DDP code.

  • PUBlic interest case. High notoriety of an inmate has caused public interest in the case and requires exceptional placement.

  • SCHool. Inmate is involved in an academic program, which is not available at an institution security level consistent with the inmate’s Placement Score. Apply SCH to identify an inmate currently participating in a Substance Abuse Program who is being retained out of level to complete the Substance Abuse Program.

  • SEX. Inmate has a prior incidence of rape, oral copulation, sodomy, or a lewd and lascivious act, which requires restricted custody or placement.

  • SOR. Sexual orientation. Inmate’s bisexual or homosexual orientation may require special placement.

  • TIMe to serve. Inmate’s time to serve is long, requiring placement at a facility with a security level higher than that indicated by the inmate’s Placement Score.

  • VIOlence. Inmate has a current or prior conviction for a violent felony, or a sustained juvenile adjudication including, but not limited to, those listed under PCPenal Code § 667.5(c), which, as determined by the CSRClassification Staff Representative, requires placement in a facility with a higher security level than that indicated by the inmate’s Placement Score.

    • A sustained juvenile adjudication means a guilty determination or ruling rendered in a juvenile judicial proceeding.

    • In addition, the following administrative determinations regarding allegations of violent acts including, but not limited to, those offenses described in PCPenal Code § 667.5(c), shall have the same force and effect as a current or prior conviction for a violent felony or a sustained juvenile adjudication:

      • BPHBoard of Parole Hearings (formerly Board of Prison Terms) good cause finding or

      • DJJDivision of Juvenile Justice (formerly CYA)/CYASee Division of Juvenile Justice (DJJ)/Youthful Offender Parole Board sustained allegation or

      • A probation violation finding in a court of law.

  • VOCational training. Inmate is involved in a vocational program, which is not available at a facility with a security level, which is consistent with the inmate’s Placement Score.

  • WORk skills. Inmate has a work skill in a critical trade for which special placement consideration may be warranted. This should also be used to request or approve work crew placements.

  • The CSRClassification Staff Representative shall delete factors no longer valid by placing an asterisk (*) in the single box and entering the code for the factor to be deleted in the following three boxes. This process is used only to delete a previously documented administrative determinant. The lack of an asterisk (*) means the continuation or addition of an administrative determinant.

• Mental Health Level of Care (Box 178)

  • The CSRClassification Staff Representative or C&PRClassification & Parole Representative shall enter either a “C” for CCCMSCorrectional Clinical Case Management System or an “E” for EOPEnhanced Outpatient Program in Box 178 to identify the inmate’s Level of Care (LOC) only at the time of endorsement.

• Institution Approved (Boxes 179-185)

  • Print the initials of the institution or facility name in Boxes 179-182. Print the security level, subfacility designation, or program in Boxes 183-185. Enter only one letter or number in each box. Empty boxes should be to the right. For example:
    

    Sierra Conservation Center Level I is recorded as:
    S	C	C		I

    CSP Solano Level II is recorded as:
    S	O	L		I	I

    California Institution for Men, Minimum is recorded as:
    C	I	M

    California Correctional Center, Level III is recorded as:
    C	C	C		I	I	I

    Community Correctional Facility placement is recorded as:
    C	C	F

    Endorsement to the Restitution Center is recorded as:
    L	A			C	C	C

  • When the inmate’s current endorsed location or program is not affected by any action being recorded in the Classification Staff Representative section (Section I), the endorsed location shall be reaffirmed and recorded in Boxes 179-185.

• Reason for Administrative or Irregular Placement (Boxes 186-188)

  • The CSRClassification Staff Representative or authorized staff completes this item only if the security level approved is not commensurate with the inmate’s Placement Score. If the level does not correspond, the CSRClassification Staff Representative or authorized staff shall enter the reason for the administrative or irregular placement using the appropriate administrative determinant code to justify placement.

  • Some case factors affect placement because of administrative policy requirements. Policy-determined factors are “administrative determinants” and placements in a facility based on these, which do not correspond to the inmate’s Placement Score, are “administrative placements.”

  • There are also special case factors that, while not governed by policy, influence placement by determining program priorities. For example, the inmate’s score level is reduced, but he or she is retained in a higher security level to complete academic or vocational training or to fill a skilled worker position or the population is such that no suitable bed at the inmate’s security level is immediately available. When placement occurs under such circumstances, it shall be recorded as an “irregular” placement.