Chapter 6 – Adult Classification

61020.20.1 Identifying Information

• CDC Number (Boxes 1-6)

  • At the bottom of the CDC Form 841, enter the CDC number for the inmate in Boxes 1-6 as obtained from the Legal Status Summary.

  • Print the letter prefix (for example P or W) in the first box. Enter a number in each of the remaining five boxes, Boxes 2-6, always ending in Box 6. Be certain not to enter the letter in the number boxes. Example: P-45678 P 4 5 6 7 8

    P

    4

    5

    6

    7

    8

• Inmate’s Last Name (Boxes 7-11)

  • Print the first eight letters of the inmate’s last name in CAPITAL BLOCK letters. Do not use lowercase or written script letters. Letterboxes are left-hand justified. Begin at the left and print only one letter of the name in each box. Any empty boxes shall be on the right.

  • If the name consists of more than eight letters, simply enter the first eight letters. Although eight boxes are provided on the score sheet, the database captures only the information in Boxes 7-11 or the first five letters entered. For names with less than eight letters, leave empty the remaining boxes to the right. If the last name is two words, run the words together. Do not leave an empty box in between letters. Example:
    Mac Knight

    M

    A

    C

    K

    N

    I

    G

    H

• Date Received This Incarceration (Boxes 12-17)

  • When it is determined that an inmate is to be scored on a CDC Form 841, the Date Received This Incarceration is the date that the inmate was received in the RCReception Centers. Enter the date in the boxes. A zero need not be entered in front of single digit months or days, but is entered as part of the two digits entered for the year, when applicable.

  • For an inmate who refuses to sign conditions of parole and whose parole is revoked by the BPHBoard of Parole Hearings (formerly Board of Prison Terms), the Date Received This Incarceration is the date that the BPHBoard of Parole Hearings (formerly Board of Prison Terms) identifies as the date the inmate was returned to custody as posted on the CDC Form 112.

  • When a parole violator is returned from parole to an institution other than a reception center (e.g., to provide immediate medical care), the Date Received This Incarceration is the date that the inmate is received at that institution.

  • If a PVRTCParole Violator Return To Custody later becomes a PVWNTParole Violator Returned With New Term, the Date Received This Incarceration does not change.

  • If the inmate was received in the RCReception Centers as a PVWNTParole Violator Returned With New Term, use the date that the PVWNTParole Violator Returned With New Term is received in the RCReception Centers.

  • The Date Received This Incarceration is the Review Period Beginning Date for the PVWNTParole Violator Returned With New Term or PVRTCParole Violator Return To Custody’s first six-month review period for this incarceration.

• Date of Last Score Sheet (Boxes 18-23)

  • Enter the date of the most recent score sheet in the central file. Use the Date of the Last Score Sheet to identify the most recent score sheet and organize score sheets in chronological order to prevent tracking errors and ensure continuity.

• County of Last Legal Residence (CLLRCounty of Last Legal Residence) (Boxes 24-26)

  • Print the most current CLLRCounty of Last Legal Residence, for a PVRTCParole Violator Return To Custody or PVWNTParole Violator Returned With New Term as recorded in the parole violation report, BPHBoard of Parole Hearings (formerly Board of Prison Terms) action, and/or court documents.

  • Print the two or three letter OBISOffender Based Information System code for the county name in Boxes 24-26.

    ALA	Alameda	ORA	Orange
    ALP	Alpine	PLA	Placer
    AMA	Amador	PLU	Plumas
    BUT	Butte	RIV	Riverside
    CALCalipatria State Prison	Calaveras	SACCalifornia State Prison, Sacramento	Sacramento
    CCCorrectional Counselor	Contra Costa	SB	Santa Barbara
    COL	Colusa	SBD	San Bernadino
    DN	Del Norte	SBT	San Benito
    ED	El Dorado	SCL	Santa Clara
    FRE	Fresno	SCR	Santa Criz
    GLE	Glenn	SD	San Diego
    HUM	Humboldt	SF	San Francisco
    IMP	Imperial	SHA	Shasta
    INY	Inyo	SIE	Sierra
    KER	Kern	SIS	Siskiyou
    KIN	Kings	SJ	San Joaquin
    LA	Los Angeles	SKI	San Luis Obispo
    LAK	Lake	SM	San Mateo
    LAS	Lassen	SOLCalifornia State Prison, Solano or Statute of Limitations	Solano
    MAD	Madera	SON	Sonoma
    MARMaster Assignment Roster	Marin	STA	Stanislaus
    MEN	Mendocino	SUT	Sutter
    MER	Merced	TEH	Tehama
    MNO	Mono	TRI	Trinity
    MODMedical Officer of the Day	Modoc	TUL	Tulare
    MON	Monterey	TUO	Tuolumne
    MPA	Mariposa	VEN	Ventura
    NAP	Napa	YOL	Yolo
    NEV	Nevada	YUB	Yuba

• Form Identification (Boxes 27-35)

  • At the top of the CDC Form 841, three blank boxes are labeled “New,” “Correction,” and “Delete.” Print an “X” in the appropriate box.

    • Print an “X” in the “New” box (Box 27) if a new CDC Form 841 is being prepared.

    • Print an “X” in the “Correction” box (Box 28) if the form is being completed as a correction to a previously submitted CDC Form 841. Enter the date of the correction in Boxes 29-34.

    • Print an “X” in the “Delete” box (Box 35) when a previously submitted CDC Form 841 was completed for an inmate in error and is to be deleted.

• Additional information regarding preparation of “correction” and “deletion” documents is provided in DOMDepartment Operations Manual §§ 61020.20.9 and 61020.20.10.