Department of Corrections and Rehabilitation - Operations Manual

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Chapter 6 – Adult Classification

Article 2 – Case Considerations

Updated June 3, 2025

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61020.20.7 Special Case Factors

  • This provides the opportunity to alert classification staff to special concerns, which should be considered in placement or program assignment.

  • Begin by reviewing the CDC Form 839, prior CDC Form 840s, and CDC Form 841s for special case factors identified by counselors or CSRs, which need to be evaluated. Next, review relevant chronos and other documentation for any recent concerns. Information entered in this Section is only current information.

  • Holds, Detainers and Warrants (Boxes 93-94)

    • Review all relevant documents and the “Detainers” section of the C-file for holds. This item requires careful evaluation regarding the seriousness of the hold and the likelihood that the jurisdiction will exercise the hold at the end of the sentence. The importance of the hold for classification is the extent to which the prospect of an additional term to serve may motivate the inmate to escape.

      • Holds, Detainers, and Warrants for felony charges or USINSUnited States Immigration and Naturalization Service (see USICE) are coded “P” for potential or “A” for actual.

      • Code only those holds which are likely to result in an additional prison sentence or deportation. Exclude simple holds for probation only or parole violation where the commitment offense is the basis for the violation.

    • After the CDC Form 841 has been submitted, record holds as follows:

      • When a potential USINSUnited States Immigration and Naturalization Service (see USICE) hold is identified, prepare and submit a new CDC Form 840 to OISBOffender Information Services Branch.

      • Prepare a new CDC Form 840 identifying a potential or actual hold if, as a result of classification committee review, the inmate is referred to the CSRClassification Staff Representative or C&PRClassification & Parole Representative for more restrictive placement.

      • If the inmate’s placement is not impacted by the identification of a potential (other than a potential USINSUnited States Immigration and Naturalization Service (see USICE) hold) or actual felony hold, prepare a new CDC Form 840 recording the potential or actual hold at the inmate’s annual classification committee review or at the inmate’s next classification committee review requiring the completion of a score sheet, which ever comes first.

  • Restricted Custody Suffix (Box 95)

    • Enter an “R” in the box if a restricted custody suffix is to be applied pursuant to DOMDepartment Operations Manual § 62010.4.3.1.

  • Eligible for Restitution Center (Box 96)

    • The Restitution Center program allows inmates who meet program criteria to work in the community and repay their victims for monetary losses. Inmates are eligible for placement in the Restitution Center program pursuant to PCPenal Code § 6228. Inmates are eligible for placement consideration if they meet the following criteria:

      • Have agreed or been ordered by the court to make financial restitution to a crime victim.

      • Have not served a prison term within the five years prior to the present conviction.

      • Do not have a criminal history of a conviction for the sale of controlled substances.

      • Do not have a criminal history of a conviction for a crime involving violence or sex.

      • Received a sentence of 36 months or less.

      • Present no unacceptable risk to the community.

      • Are employable.

    • Inmates from any county are eligible for placement if they meet the criteria.

    • A court ordered restitution to the victim, whether payable to the court, directly to the victim, or in any other manner, qualifies an inmate to participate. A restitution fine constitutes financial restitution to a crime victim; therefore a restitution fine meets the criteria for Restitution Center placement.

    • There are no medical staff assigned to the Restitution Center. However, an inmate who is otherwise eligible for placement in a restitution center who requires regular monitoring/intervention by medical personnel may be considered if medically cleared on a case-by-case basis.

    • In Box 96 enter a “Y” for “yes” if the inmate is eligible or enter “N” for “no” if the inmate in ineligible. This is a one-time entry for the duration of the inmate’s CDC Number unless the inmate’s eligibility changes from “Y” to “N.” If this information has already been entered on a score sheet, it is not necessary to enter it again.

  • Level IVIntravenous Design (Item H4)

    • 180 Status. If a male inmate has a Level IVIntravenous Placement Score, the counselor shall make a determination regarding the exclusion of the inmate from a Level IVIntravenous 270-design institution. If an inmate meets the guidelines for exclusion from a Level IVIntravenous 270-design prison, the counselor shall print the capital letter “Y” on the line provided.

    • If the male inmate has a Level IVIntravenous Placement Score, but does not meet the guidelines for exclusion from a 270-design institution, the counselor shall print an “N” on the line provided.

    • Reason Code. If a “Y” was entered on the “180 Status” line provided, the counselor shall then enter the “Reason” code on the line provided that describes the reason for exclusion from a Level IVIntravenous 270-design institution based on the established guidelines.

    • The counselor shall enter the code that describes the reason for exclusion from a Level IVIntravenous 270-design institution based on the established guidelines per DOMDepartment Operations Manual § 61010.11.6.

  • USUnder Supervisor Armed Forces (Box 97)

    • Print a “Y” if the inmate answers “Yes” to the following question: “Have you ever been a member of the USUnder Supervisor Armed Forces and were you honorably discharged?” If the inmate answers “No” enter “N.” After a response has been documented on the CDC Form 839, CDC Form 840, or CDC Form 841, it is not necessary to address the issue again.

  • Current Institution and Facility (Boxes 98-104)

    • Print the two, three, or four-letter abbreviation of the RCReception Centers in the Boxes 98-101. Print RCReception Centers or the security level in Boxes 102-104 referring to the facility where the case is presented to a CSRClassification Staff Representative for placement. Inmates may go through an RCReception Centers, but actually be processed at an institution. Also, out-of-state inmates may be delivered directly to an institution. In such cases, enter the abbreviation for the institution where the processing takes place. Refer to DOMDepartment Operations Manual § 61020.19.8 for abbreviations.

  • Return Status (Boxes 105-107)

    • Print RTCReturn To Custody for an inmate who is a Parole Violator Returned to Custody. Enter WNTWith a New Term for an inmate who is a Parole Violator With a New Term. If an inmate is received as an RTCReturn To Custody and the inmate’s status changes to a WNTWith a New Term after the CDC Form 841 is endorsed, do not submit a correction to correct these boxes.

  • Caseworker Name (Boxes 108-116)

    • The counselor shall print his or her last name and first initial in the boxes in capital block letters, indicating that the CDC Form 841 is accurate and complete.