Chapter 6 – Adult Classification

61020.20.8 CSR Action

• This Section is to be completed only by a CSRClassification Staff Representative or a staff member specifically authorized to act in that capacity.

• The DPUDetention Processing Units process also allows the reception center CCIII or designated CCII staff to approve placement of a PVRTCParole Violator Return To Custody inmate.

• Last Name (Boxes 117-124)

  • The CSRClassification Staff Representative or authorized staff shall print the first eight letters of his or her last name in CAPITAL BLOCK letters in the space provided.

• Date of Action (Boxes 125-130)

  • Enter the number of the month, the day, and the last two digits of the year in which the action is taken. A zero need not be placed in front of a single digit month or day, but must be printed if part of the two digits identifying the year when applicable.

• Level IVIntravenous Design (Boxes 131-133)

  • 180 Status. If a male inmate has a Level IVIntravenous Placement Score, the CSRClassification Staff Representative shall make a determination regarding the exclusion of this inmate from a Level IVIntravenous 270-design institution. If the inmate meets the guidelines for exclusion from a Level IVIntravenous 270-design prison, the CSRClassification Staff Representative shall print the capital letter “Y” in the Box 131.

  • Reason Code. If a “Y” has been entered in Box 131, the CSRClassification Staff Representative shall enter the reason code in Boxes 132-133 that describes the reason for exclusion from a Level IVIntravenous 270-design institution based on the established guidelines. Refer to DOMDepartment Operations Manual § 61010.11.6, Special Case Factors, to determine the appropriate Reason Code.

  • The counselor’s evaluation regarding a male inmate’s exclusion from a Level IVIntravenous 270-design institution shall be recorded in the Special Case Factors area of the score sheet.

• Minimum Custody (Boxes 134-137)

  • Eligibility. The CSRClassification Staff Representative shall print the letter “E,” “L,” or “P” in Box 134 consistent with the findings recorded on the Minimum Custody Screening Form. Print the letter “E” in Box 134 to document that the inmate is eligible for minimum custody. Print the letter “L” in Box 134 to document that the inmate is temporarily ineligible for minimum custody. Print the letter “P” in Box 134 to document that the inmate is permanently ineligible for minimum custody.

  • Reason Code. Print the code in Boxes 135-137 to identify the reason the inmate is either temporarily or permanently ineligible for minimum custody, for example, VIO, ESC, HOL, etc. If the inmate is eligible for minimum custody, print an “E” in Box 134. Do not enter a “reason code.” If an inmate is permanently excluded from Camp due to Arson, but is otherwise eligible for minimum custody in an MSF, enter “P” in Box 134 and enter ARS for Arson in Boxes 135-137 to ensure that the inmate is not placed in a Camp.

• CCRCCommunity Correctional Reentry Centers Eligibility (Boxes 138-140)

  • The CSRClassification Staff Representative shall enter the appropriate code for reentry eligibility in Boxes 138-140.

    • Enter the letters REN in Boxes 138-140 if the inmate is eligible and wants to participate in CCRCCommunity Correctional Reentry Centers.

    • Enter the letters REX in Boxes 138-140 if the inmate is eligible for placement in CCRCCommunity Correctional Reentry Centers, but does not want to participate in CCRCCommunity Correctional Reentry Centers.

  • If the inmate is ineligible for CCRCCommunity Correctional Reentry Centers placement, leave Boxes 138-140 blank.

• DDP Code (Boxes 141-143)

  • The Developmental Disability evaluation is recorded on a CDC Form 128-C2. The CSRClassification Staff Representative shall enter the most recent DDP code in the Boxes 141-143. The code is the designation assigned by clinical staff.

  • The C&PRClassification & Parole Representative has the authority to enter the DDP code only when there is a change from one DDP designation to another and the change does not require that the inmate be transferred to another institution.

  • For example: The C&PRClassification & Parole Representative has the authority to enter the DDP designation change from DDO to NDD or from DD1 to DD2 when the institution is designated to accommodate both DD1 and DD2 inmates.

• DPPDisability Placement Plan Code(s) (Boxes 144-155)

  • The CSRClassification Staff Representative shall make every effort to endorse a case identified as DPPDisability Placement Plan on the CDC Form 1845 (Section C) to an appropriate institution.

  • The first three boxes (Boxes 144-146) are to be used for the impacting DPPDisability Placement Plan code that most affects the inmate’s placement. The CSRClassification Staff Representative shall enter the appropriate DPPDisability Placement Plan code in Boxes 144-146. If there are additional codes that impact placement, the CSRClassification Staff Representative shall enter those codes in priority order in Boxes 147-155.

  • The CSRClassification Staff Representative shall enter the non-impacting DPPDisability Placement Plan codes assigned to the inmate in Boxes 147-155.

  • The C&PRClassification & Parole Representative or RCReception Centers-CCIII has the authority to code the DPPDisability Placement Plan designation of only inmates who have only non-impacting physical disabilities as identified in Section D of the CDC Form 1845. The C&PRClassification & Parole Representative or RCReception Centers-CCIII shall enter a DPPDisability Placement Plan code in Boxes 147-155.

• Administrative Determinants (Boxes 156-170)

  • An inmate whose Placement Score falls within one of the following ranges shall be placed in an institution, which is designated at the security level indicated, unless a reason for administrative or irregular placement is specified:

    Placement Score	Security Level
    0-18	I
    19-27	II
    28-51	III
    52+	IVIntravenous

  • Appropriate inmate placement is determined by both Placement Score and unusual or special case factors. Some case factors affect placement because of administrative policy requirements. Policy determined factors are “administrative determinants” and placements based on these, in a facility which does not correspond to the inmate’s Placement Score, are “administrative placements.”

  • Space is provided to record up to five administrative determinants. Enter applicable administrative determinants. An administrative determinant identifies temporary or permanent case factors and alerts staff to safety and security considerations which may limit the inmate’s eligibility for placement.

  • If there are not enough boxes to identify all applicable administrative determinants, give priority to those most related to custody and safety.

  • Record those determinants that are supported by documentation using the administrative determinant codes provided. If an administrative determinant code has already been entered as a Minimum Custody Reason Code (Boxes 135-137), it is not necessary to repeat that code here.

  • For example, enter the following for an inmate with an active “felony hold,” a diagnosis of EOPEnhanced Outpatient Program, a heart condition requiring medical treatment, and a possible restricted “R” custody. Unless the medical condition is driving placement, the PSY is the primary concern. The CSRClassification Staff Representative enters HOL only if the hold is active, is for a felony or USINSUnited States Immigration and Naturalization Service (see USICE) hold, and supporting documentation for the hold is in the file. An “R” suffix cannot be affixed pending evaluation. The CSRClassification Staff Representative or authorized staff would therefore enter: a) b) c) P S Y M E D H O L

    a)			b)			c)
    P	S	Y	M	E	D	H	O	L

  • AGE. Inmate’s youthfulness, immaturity, or advanced age should be given strong consideration in placement or program decisions.

  • ARSon. Current or prior conviction or a sustained juvenile adjudication, as defined in CCRCalifornia Code of Regulations § 3375.2(b)(25), or good cause finding ruling rendered in a BPHBoard of Parole Hearings (formerly Board of Prison Terms) proceeding, a sustained allegation in DJJDivision of Juvenile Justice (formerly CYA)/CYASee Division of Juvenile Justice (DJJ) or Youthful Offender Parole Board proceeding or a probation violation finding in a court of law for arson, which limits where the inmate may be housed.

  • BEHavior. Inmate’s behavior record indicates he or she is capable of successful placement at an institution level lower than that indicated by the inmate’s Placement Score. Not to be used if the inmate is housed at a level higher than the inmate’s Placement Score.

  • CAMp. Placement due to a shortage of camp qualified inmates. Enter CAM to identify an inmate who is eligible or potentially eligible for camp placement.

  • DEAth sentence. Inmate was formerly on death row or currently is sentenced to death.

  • DEPartmental review board. Special placement ordered by the Departmental Review Board.

  • DISDivision of Industrial Safetyciplinary history. Inmate disciplinary record indicates a history of serious problems or threatens the security of the facility.

  • ENEmies. One or more persons under jurisdiction of the CDC has been documented on a Critical Case Information form (CDC Form 812 or CDC Form 812C) as an enemy. This should also be used when victimization is very probable due to case factors, such as where the nature of the offense will very likely create an enemy situation at certain institutions. Includes current PHUProtective Housing Unit cases and those who are natural victims because of their appearance or commitment offense.

  • ESCape potential. Unusual circumstances suggest the inmate is a much greater escape risk than indicated by his or her score. For example, the inmate verbalized intent to escape.

  • FAMily ties. Inmate has strong family ties to a particular area where other placement would cause an unusual hardship.

  • GANg involvement or affiliation. Documentation establishes that the inmate’s membership or association requires special attention or placement consideration.

  • HOLd, warrant, or detainer likely to be exercised. Hold is active, verified to be in response of a felony or USINSUnited States Immigration and Naturalization Service (see USICE) hold, and substantiating documentation is in the C-File.

  • INActive. Documentation establishes that the inmate’s inactive gang status requires special attention or placement consideration.

  • LIFe sentence. Apply LIF to identify an inmate serving a life sentence or life sentences.

  • MEDical. The inmate’s medical condition requires treatment or continuing medical attention not generally available at all facilities.

  • OUT-to-court. Inmate needs to be housed in a particular facility in order to be close to a court jurisdiction where the inmate is required to testify in court or is being prosecuted. Includes situations where involvement in a court trial is anticipated because a disciplinary has been referred to the district attorney. Also, use this designation when a Board appearance is imminent.

  • POPulation pressures. Shall be used by CSRClassification Staff Representative only. No beds presently exist at an institution with a security level indicated by the inmate’s Placement Score.

  • PRErelease. The short time remaining to serve limits or otherwise influences placement or program options. This factor shall also be used when a release date is so close that transfer or starting a long-term program is not warranted and when a short release date warrants special placement or program consideration.

  • PSYchiatric. A psychological condition requires special treatment or may severely limit placement options. Includes Category B. Apply PSY to identify an inmate who requires placement in designated housing in accordance with a Developmentally Disabled Placement Code.

  • PUBlic interest case. High notoriety of an inmate has caused public interest in the case and requires exceptional placement.

  • SCHool. Inmate is involved in an academic program, which is not available at an institution security level consistent with the inmate’s Placement Score. Apply SCH to identify an inmate currently participating in a Substance Abuse Program who is being retained out of level to complete the Substance Abuse Program.

  • SEX. Inmate has a prior incidence of rape, oral copulation, sodomy, or a lewd and lascivious act, which requires restricted custody or placement.

  • SOR. Sexual orientation. Inmate’s bisexual or homosexual orientation may require special placement.

  • TIMe to serve. Inmate’s time to serve is long, requiring placement at a facility with a security level higher than that indicated by the inmate’s Placement Score.

  • VIOlence. Inmate has a current or prior conviction for a violent felony or a sustained juvenile adjudication including, but not limited to, those listed under PCPenal Code § 667.5(c), which, as determined by the CSRClassification Staff Representative, requires placement in a facility with a higher security level than that indicated by the inmate’s Placement Score.

    • A sustained juvenile adjudication means a guilty determination or ruling rendered in a juvenile judicial proceeding.

    • In addition, the following adminstrative determinations regarding allegations of violent acts including, but not limited to, those offenses described in PCPenal Code § 667.5(c), shall have the same force and effect as a current or prior conviction for a violent felony or a sustained juvenile adjudication:

    • BPHBoard of Parole Hearings (formerly Board of Prison Terms) good cause finding, or

    • DJJDivision of Juvenile Justice (formerly CYA)/CYASee Division of Juvenile Justice (DJJ)/Youthful Offender Parole Board sustained allegation, or

    • A probation violation finding in a court of law.

  • VOCational training. Inmate is involved in a vocational program, which is not available at a facility with a security level, which is consistent with the inmate’s Placement Score.

  • WORk skills. Inmate has a work skill in a critical trade for which special placement consideration may be warranted. This should also be used to request or approve work crew placements.

• Mental Health Level of Care (Box 171)

  • The CSRClassification Staff Representative shall enter either a “C” for CCCMSCorrectional Clinical Case Management System or an “E” for EOPEnhanced Outpatient Program in Box 171 to identify the inmate’s mental health LOC at the time of endorsement.

• Institution Approved (Boxes 172-178)

  • Print initials of the institution or facility name in Boxes 172-175. Print the security level, subfacility designation, or program in Boxes 176-178. Enter only one letter or number in each box. Empty boxes should be to the right.

    • For example, Sierra Conservation Center, Level I is recorded as:

      • S C C I CSP, Solano, Level II is recorded as:

        S

        C

        C

        I

      • S O L I I California Institution for Men, Minimum is recorded as:

        S

        O

        L

        I

        I

      • C I M I California Correctional Center, Level III is recorded as:

        C

        I

        M

        I

      • C C C I I I Community Correctional Facility is recorded as:

        C

        C

        C

        I

        I

        I

      • C C F Endorsement to the Restitution Center is recorded as:

        C

        C

        F

      • L A C C C

        L

        A

        C

        C

        C

• Reason For Administrative Or Irregular Placement (Boxes 179-181)

  • The CSRClassification Staff Representative or authorized staff completes this item only if the security level approved is not commensurate with the inmate’s Placement Score. If the level does not correspond, the authorized staff shall enter the reason for the administrative or irregular placement using the appropriate administrative determinant code to justify placement.

  • Some case factors affect placement because of administrative policy requirements. Policy-determined factors are “administrative determinants” and placements in a facility based on these, that do not correspond to the inmate’s Placement Score, are “administrative placements.”

  • There are also special case factors that, while not governed by policy, influence placement by determining program priorities. For example, the inmate’s score level is reduced, but he or she is retained in a higher security level to complete academic or vocational training or to fill a skilled worker position or the population is such that no suitable bed at the inmate’s security level is immediately available. When placement occurs under such circumstances, it shall be recorded as an “irregular” placement and justified by the application of a corresponding administrative determinant.

• CSRClassification Staff Representative Endorsement

  • A CSRClassification Staff Representative endorsement shall remain effective for 120 days from the date of endorsement.

  • If an inmate is not transferred within 120 days from the date of CSRClassification Staff Representative endorsement, the endorsed case awaiting transfer shall be again presented to a CSRClassification Staff Representative prior to the 121st day for a 120-day extension of the endorsement if there is no change to case factors and the endorsement remains appropriate.

  • Each request for a 120-day extension of an endorsement shall be documented on a CDC Form 128-G and requires confirmation that the CCICalifornia Correctional Institution and the CCII Supervisor audited the central file; updated the CDC Forms 840, 812, 812-C (if applicable); verified that case factors impacting the appropriateness of the CSRClassification Staff Representative endorsement have not changed; and confirmed that the initial CSRClassification Staff Representative endorsement remains appropriate. The CCICalifornia Correctional Institution’s review and CCII Supervisor’s authorization for endorsement extension shall serve as a classification action. The CCICalifornia Correctional Institution and CCII shall sign and date the CDC Form 128-G.

  • The request for a 120-day extension of a CSRClassification Staff Representative endorsement shall not require review by a UCCUnit Classification Committee or ICCInstitution Classification Committee unless case factors change or other information is identified, which renders the CSRClassification Staff Representative endorsement to be no longer appropriate.

  • An endorsed case awaiting transfer may be extended no more than twice beyond the initial 120-day period.

  • Upon discovery of information that a CSRClassification Staff Representative endorsement is no longer appropriate, the institution shall not allow the transfer to occur. The case shall be referred for UCCUnit Classification Committee or ICCInstitution Classification Committee, as appropriate, to determine appropriate placement. The UCCUnit Classification Committee or ICCInstitution Classification Committee shall substantiate placement recommendation and refer the case for transfer consideration or retention in current placement.