Chapter 6 – Adult Classification

61020.3.2 Institution Update of CDC Forms 812 and 812‑C

• Counseling staff shall update the CDC Forms 812 and 812-C (if applicable) as any critical information becomes known and is documented in the inmate’s C-file and within 30 days of transfer. The CSRClassification Staff Representative shall not take any action on transfers unless the CDC Forms 812 and 812-C (if applicable) or updates are within 30 days. When updates can no longer be accomplished on a current form due to lack of available entry space, staff shall prepare new CDC Forms 812 and 812-C (if applicable) to update the previous information and use the OBISOffender Based Information System to verify all enemy locations.

• Upon verification of a previously undocumented enemy, where that enemy is located at another institution, facility, or parole region, the assigned Correctional Counselor (CCCorrectional Counselor) I shall, within five working days of receiving the documentation related to the enemy situation, complete a CDC Form 812X, Enemy Information Transmittal, and forward the form with supporting documentation to the institution’s Classification & Parole Representative (C&PRClassification & Parole Representative) or RCReception Centers-CCIII. Within five working days of receiving the forms, the C&PRClassification & Parole Representative or RCReception Centers-CCIII shall ensure that the green copy is placed in the C-file of the identified enemy and forward the white and yellow copies of the CDC Form 812X and supporting documentation to the C&PRClassification & Parole Representative or RCReception Centers-CCIII at the institution or facility or the Case Records Administrator in Parole Case Records North/South where the identified enemy is located. For those CDC Form 812Xs being sent to the Case Records Administrator in Parole Case Records, the CDC Form 812Xs shall be placed in an envelope marked “Confidential” and separate from any other mail and be addressed to the Case Records Administrator. A separate CDC Form 812X shall be completed for each newly identified enemy. A CDC Form 812X shall not be completed when the inmate identified as an enemy has been discharged. When the CDC Form 812 is updated and the identified inmate enemy has returned to the CDCRCalifornia Department of Corrections and Rehabilitation with a new number, a CDC Form 812X shall be completed within five (5) days of discovery and the process as outlined above shall be followed.

• Within one (1) working day of receiving a CDC Form 812X, the C&PRClassification & Parole Representative/RCReception Centers-CCIII shall ensure that the documents are forwarded to the identified inmate’s assigned CCICalifornia Correctional Institution. Within five (5) working days of receiving the documentation, the CCICalifornia Correctional Institution shall ensure that the identified inmate’s CDCForm 812/812-C is updated and that the CDC Form 812X and supporting documentation are placed in the inmate’s C-file. The CCICalifornia Correctional Institution will return the yellow copy of the completed CDC Form 812X to the C&PRClassification & Parole Representative/RCReception Centers-CCIII who shall, within four (4) working days, return the yellow copy of the CDC Form 812X to the sending institution or parole region. Upon receipt of the completed yellow copy of the CDC Form 812X, the C&PRClassification & Parole Representative/RCReception Centers-CCIII at the sending institution shall ensure that the completed yellow copy of the CDC Form 812X is placed in the identified inmate’s C-file and the green copy is removed and destroyed.

• Within five (5) working days of receiving a CDC Form 812X, the Case Records Administrator at Parole Case Records North/South shall ensure that the CDC Form 812X and accompanying documentation are placed in the inmate/parolee’s C-file on the top of the Classification section of the file. If returned from Parole/CCFCommunity Correctional Facilities/CCRCCommunity Correctional Reentry Centers to an institution, the receiving institution shall ensure that the file is updated with the enemy information and that the yellow copy of the CDC Form 812X is returned to the sending institution. Upon receipt of the completed yellow copy of the CDC Form 812X, the C&PRClassification & Parole Representative/RCReception Centers-CCIII at the sending institution shall ensure that the completed yellow copy of the CDC Form 812X is placed in the identified inmate’s C-file and the green copy is removed and destroyed.