Chapter 6 – Adult Classification

61020.5 Information Documentation CDC Form 812

• The CDC Form 812 is non-confidential. It shall contain no references to documents in the confidential materials folder and not be filed in the confidential folder. Care shall be exercised in making notations on the CDC Form 812 to avoid disclosing any confidential information. Confidential information shall be documented on a CDC Form 128-B. Confidential enemies shall be recorded on a CDC Form 812-C.

• The inmate shall have access to the fact that there is confidential information in the file; however, the contents shall not be disclosed.

• Notations are reserved for three specific kinds of information: “Non-Confidential Enemies,” “Deletion of Prior Enemies,” and “Suspected Gang Affiliations.” When there are numerous documents in a file, all related to the same critical information, the notation on the CDC Form 812 shall refer the reader to only the original sources or most significant documents. The reader is thus alerted that critical information exists in the file and is responsible for locating and considering any other related information/documents.

• No Known Enemies or Gang

  • When there is no critical case information relating to the safety of persons to document, indicate “NONE” under CDC Number and/or gang section if there are no enemies and/or gang concerns. Decisions or actions, which may affect the safety of persons, shall consider all available information and not solely the presence or absence of notations.

  • Notations on a CDC Form 812 shall be typed or printed in ink and dated. The staff person making or authorizing the notation shall be identified by their name, title, and institution or parole region.

  • Each CDC Form 812 and all documents referred to on the form are permanent and shall be retained in the inmate’s/parolee’s file in accordance with procedures outlined in Department Operations Manual (DOMDepartment Operations Manual) § 72010, Types of Records.

• Supporting Information

  • All written notations on a CDC Form 812 shall be supported by documentation contained elsewhere in the file. A CDC Form 128-B shall be used to document notifications unless the information is already supported by other file material, which need only be referenced. It is the reporting employee’s responsibility to ensure that the information is placed in the file and that it is properly listed on the CDC Form 812.

• Institution Gang Investigator (IGIInstitution Gang Investigator (see STG Investigator)) Referral

  • Gang involvement information shall be verified by a thorough investigation using the IGIInstitution Gang Investigator (see STG Investigator), investigative lieutenant, or other designated staff.

• Providing False Information

  • If it is determined the inmate has given false information, staff shall take appropriate action pursuant to California Code of Regulations (CCRCalifornia Code of Regulations) § 3021.