Chapter 6 – Adult Classification

62050.3.5 Records

• The inmate’s records and files shall be retained by the sending institution until the inmate is returned to a departmental facility. The Assistant Director, LEIULaw Enforcement and Investigation Unit (see OCS), shall notify the institution’s CCRMCorrectional Case Records Manager and C&PRClassification & Parole Representative when the inmate is returned to a Department institution or has been transferred to another jurisdiction.

• C-File

  • In the inmate’s C-File, the CDC Form 112, Chronological History, the institution locator files and data entry to OBISOffender Based Information System shall be posted with “OTCPOut-To-Confidential Placements” (in the same way that out-to-court cases are posted) and the date of transfer to OTCPOut-To-Confidential Placements status. The inmate’s specific location shall not be shown on any record maintained by the institution, except as may be specifically authorized by the Assistant Director, LEIULaw Enforcement and Investigation Unit (see OCS).

• BPT (BPT, Board) Calendar

  • The inmate remains in the technical custody of The Director and the sending institution while on OTCPOut-To-Confidential Placements status and shall be carried on the institution’s BPT calendar. The CCRMCorrectional Case Records Manager shall notify the Assistant Director, LEIULaw Enforcement and Investigation Unit (see OCS), of any scheduled Board hearings and release dates of inmates on OTCPOut-To-Confidential Placements status at least 60 days before the scheduled event.

• Mail

  • Any mail and other material received or prepared by an institution for an inmate on OTCPOut-To-Confidential Placements status shall be forwarded to the Assistant Director, LEIULaw Enforcement and Investigation Unit (see OCS).