Department of Corrections and Rehabilitation - Operations Manual

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Chapter 7 – Adult Case Records Information

Article 1 – Uniform Case Records Systems

Revised August 01, 2024

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71010.1 Policy

  • Penal Code (PCPenal Code) Section 2081.5 requires the Secretary to keep complete case records of all incarcerated persons under the custody of the department. The case records shall be made available to the Board of Parole Hearings (BPHBoard of Parole Hearings (formerly Board of Prison Terms)) at such times and in such forms as BPHBoard of Parole Hearings (formerly Board of Prison Terms) may prescribe.

  • Case records shall include all information received from the courts, probation officers, sheriffs, police departments, district attorneys, the State Department of Justice, the Federal Bureau of Investigation, and any other interested agencies and persons.

  • Case records shall also include records of diagnostic findings, considerations, actions, and dispositions with respect to each incarcerated person’s classification, treatment, employment, training, and discipline.