Chapter 7 – Adult Case Records Information

73010.4.1 Audit Schedule

• Periodic audits of the C-File shall be made by CRSs. Audits which include all requirements previously listed in this section shall occur whenever the following exist:

  • Upon initial intake at any receiving facility.

  • Sixty days prior to an inmate’s scheduled parole/release date.

  • Ten days prior to an inmate’s scheduled parole/release date.

  • Upon receipt of an additional commitment following initial intake.

  • Upon transfer to facilitate federal deportation.

  • Every 30 days beginning 9 months prior to release on notorious or special interest cases.

• Prior to Transfer

  • An audit prior to any transfer, except for deportation purposes, shall consist of proper recording and disposition of Holds/Warrants/Detainers/Notices, proper recording of worktime documentation, and the generation of an updated Legal Status Summary as a result of a work credit gain.

• Three Months Prior to BPHBoard of Parole Hearings (formerly Board of Prison Terms) Hearing

  • Three months prior to any scheduled BPHBoard of Parole Hearings (formerly Board of Prison Terms) hearing, an inmate’s C-File shall be audited for accurate computation and recording of the Minimum Eligible Parole Date (MEPD) and any decisions previously made by the BPHBoard of Parole Hearings (formerly Board of Prison Terms).