Department of Corrections and Rehabilitation - Operations Manual

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Chapter 7 – Adult Case Records Information

Article 2 – Case Records Service Unit

Revised August 21, 1992

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71020.5.7 Records Transfer Exceptions

  • Discharge cases that need to be retained in hard copy one year and then processed as in DOMDepartment Operations Manual 71020.5.6, include:

    • Out-to-court discharges.

    • Prisoners from other agencies.

    • Prisoners from the federal prison system or a federal agency.

    • DMHDepartment of Mental Health (see Department of State Hospitals DSH) patients received pursuant to W&I 7301.

    • Prisoners from other states received pursuant to PCPenal Code 2902 or11190.

    • Safekeeping cases pursuant to PCPenal Code 4007.

  • Hard-copy files of “N” number residents not amenable for treatment shall be retained at the facility/region for six months after discharge and then processed as above.

  • Hard-copy files of discharged diagnostic study “Z” cases shall be retained in reception centers six months and then forwarded to the Archives Unit where they shall be retained an additional two and onehalf years.

  • Hard-copy files of discharged public interest cases shall be transferred to the Archives Unit and retained for 30 years prior to referral to the State Archives.