Department of Corrections and Rehabilitation - Operations Manual

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Chapter 7 – Adult Case Records Information

Article 2 – Case Records Service Unit

Revised August 21, 1992

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71020.5.9 Procedures for Reviewing a Discharged Individual’s Records

  • Requests for review of discharge records originating outside the Department shall be submitted to the supervisor of the Archives Unit for processing.

  • Discharge records shall be forwarded to the CCRMCorrectional Case Records Manager of the facility or parole region nearest the requester’s office for subsequent review.

  • Case records requested by the AGAttorney General’s Office shall be forwarded directly to the requesting deputy.

  • Case records shall be returned to the Archives Unit as soon as possible after the records have been reviewed.

  • The supervisor of the Archives Unit shall maintain a listing indicating:

    • Name.

    • CDC number.

    • Discharge date.

    • Name of requester.

    • Location where file forwarded.

    • Date file forwarded.

    • Date file returned.

  • The supervisor of the Archives Unit shall follow up every 30 days to ensure that all records are returned to the unit.