Chapter 7 – Adult Case Records Information

72020.4.4 Inmate Photograph Specifications

• Inmate photographs must meet the following specifications:

  • Photographs and negatives produced for other than institutional use shall have both the front and side views of the inmate. The size of the picture and negative shall be three inches (height) by four inches (width) with no border. The side view shall be on the left side of the photograph facing the front view.

  • All photographs shall be taken in a reduction scale of 7:1. The ground glass on the camera will be marked to provide 2 3/8 inches from the top of the head to the bottom of the number board.

    • Number boards shall be used on all front view photographs and be approximately eight inches (width) by four inches (height). They shall contain only the following information:

    • “CALIFORNIA PRISON” in 1/2 inch letters. Civil addict commitments will show as “CALIFORNIA REHABILITATION CENTER.”

      • Inmate’s CDC number in one inch numbers.

      • Inmate’s name in 1/2 inch letters (initials and last name).

      • Date photograph taken in 1/2 inch numbers.

  • Photographs shall reflect as nearly as possible the normal appearance of the inmate. Excessive smiles or squints that distort the shape of the eyes and mouth shall be avoided.

    • Inmates shall be photographed every five years or when there is a distinct change in physical appearance.

• Staff Responsibility

  • Staff shall refer inmates to the institutional photo lab for a new photograph when their appearance differs markedly from the photograph on their privilege or identification card or in the C-file.

  • Referrals shall be in writing with a copy to CCRMCorrectional Case Records Manager.