Chapter 7 – Adult Case Records Information

72020.4.5 Confidential Folders

• Upon receiving information that an inmate has a prior CDC number and was discharged on or after 1-1-80, the following shall be done.

  • Reception Center Case Records Staff

    • Query Offender Based Information System (OBISOffender Based Information System) for confidential file flag.

      • If there is a confidential flag, immediately contact IDInstitutions Division (see DAI)/Warrants Unit Confidential Folder clerk.

      • Request the Confidential Folder and have pertinent information relayed immediately for use by custody and counseling staff prior to receipt of the folder.

  • IDInstitutions Division (see DAI)/Warrants Unit

    • Mail Confidential Folders by First Class Mail the same day request is received.

      • If the material in the Confidential Folder is deemed nonconfidential (see DOMDepartment Operations Manual 61020) the IDInstitutions Division (see DAI)/Warrants Unit, Confidential Folder clerk, shall be notified to remove the confidential flag from OBISOffender Based Information System.

      • The Confidential Folder, with the notation “Deemed Nonconfidential,” shall be returned to the Archives Unit with the discharged file.