Chapter 7 – Adult Case Records Information

72020.5.3 Former “Z” Cases (PC 1203.03) Case Records Staff

• When an inmate is received on a felony sentence and was previously a “Z” case, the following shall occur:

• Request the “Z” file from the Archives Unit if it has been shipped to that unit. When it is received:

  • Destroy the following material from the “Z” file:

  • All worksheets used by staff during processing.

  • CDC Form 112, Chronological History.

  • SOMSStrategic Offender Management-Notification in Case of Inmate Death, Serious Injury or Serious Illness.

  • FBIFederal Bureau of Investigation Form FD-249, Fingerprint Card.

  • CDCRCalifornia Department of Corrections and Rehabilitation Form 345, Authorization for the Secretary to Maintain

  • Trust Account.

  • Draw a line through the “Z” number on the medical file; place the new

  • CDC number on the file and forward it to the medical department.

  • If part of the case summary is used, the new CDC number shall be typed above the “Z” number and the “Z” number lined out.

  • Draw a line through the “Z” number on all remaining material and incorporate it into the new C-file. Materials not used shall be destroyed.