Chapter 7 – Adult Case Records Information

72030.5.1 Transfers

• See DOMDepartment Operations Manual 72010 for use and preparation of CDC Form 134, Records Transfer Check Sheet.

  • The facility case records office shall provide an advance transfer notice to each facility department of the names and identification numbers of each inmate scheduled for transfer.

  • The notice shall include the inmate’s destination, date, and time of transfer, and the date and time the records are required to be delivered to the case records office.

  • Each facility department shall deliver to the case records office their respective records at the time stated.

  • In the event of emergency transfer and/or time does not permit advance written notice, case records staff shall telephone the departments and request immediate delivery of the records.

  • The sending facility/parole region shall affix all material in C-File prior to transfer.

  • All case records for each inmate shall be transferred with the inmate to the receiving facility, except as provided in DOMDepartment Operations Manual 72030.7.

  • Legal documents and worktime records received after the case records have been transferred shall be forwarded expeditiously by First Class Mail to the CCRMCorrectional Case Records Manager of the receiving facility.

  • Parole violators will have files returned from parole regions to the receiving facility as provided in DOMDepartment Operations Manual 75010.14.3.