Department of Corrections and Rehabilitation - Operations Manual

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Chapter 7 – Adult Case Records Information

Article 5 – Central File and Transfer of Records

Revised April 1, 1992

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72030.7.3 Discharged Cases

Revised October 2, 1992

  • Region case records staff shall microfiche each inmate’s/parolee’s records within 30 days of discharge.

  • Records of all inmates/residents discharged directly from the facility shall be forwarded to the appropriate region to be microfiched.

    Region IRegion IIRegion IIIRegion IVIntravenous
    FSPFolsom State PrisonSQCalifornia State Prison, San QuentinCCICalifornia Correctional InstitutionRJDRichard J. Donovan Correctional Facility at Rock Mountain
    MCSPMule Creek State PrisonCTFCorrectional Training FacilityCORCalifornia State Prison, CorcoranCVSPChuckawalla Valley State Prison
    CCCCalifornia Correctional CenterPBSPPelican Bay State PrisonCIMCalifornia Institution for MenCRCCalifornia Rehabilitation Center
    NCWFDVIDeuel Vocational InstitutionNKSPNorth Kern State PrisonCIWCalifornia Institution for Women
    SCCSierra Conservation CenterASPAvenal State PrisonWSPWasco State PrisonCMCCalifornia Men's Colony
    CMFCalifornia Medical FacilityCCWFCentral California Women's FacilityLACCalifornia State Prison, Los Angeles County
    SOLCalifornia State Prison, Solano or Statute of Limitations CCWFCentral California Women's FacilityCALCalipatria State Prison
    ISPIronwood State Prison

  • If the microfiching is contracted to a private vendor, the region case records office shall ensure that the records are processed and forwarded to the Archives Unit.

  • The microfiche format shall follow the order of filing for C-Files.

  • File material from satellite records, visiting, education, etc., which are included in the C-File, shall be microfiched on the appropriately designated or miscellaneous microfiche.

  • Not to be microfiched

    • The following records shall not be microfiched and the hard copies of these files shall be forwarded to the Archives Unit with the microfiches of the C-File:

      • Medical and psychiatric files.

      • Fingerprint cards.

      • Photographs.

      • Files of discharged “Z” cases (those referred for diagnostic commitment under PCPenal Code 1203.03).

  • Facility/region case records staff shall process cases of deceased inmates as provided in DOMDepartment Operations Manual 71020.5.8.