Department of Corrections and Rehabilitation - Operations Manual

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Chapter 7 – Adult Case Records Information

Article 5 – Central File and Transfer of Records

Revised April 1, 1992

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72030.7.4 Previously Microfiched Cases

  • C-Files that contain fiches in the old microfiche format:

    • The previous master and duplicate fiches shall be placed in envelopes labeled “old format.”

    • All new fiches shall be made in the revised format and placed in separate envelopes.

    • The envelope containing the old master fiches shall then be securely fastened together with the envelope containing the new master fiches to form one file for shipment. The envelopes containing the old and new duplicate fiches shall likewise be secured together to form another file for shipping.

  • One master and one duplicate set of fiches, excluding the confidential folder, shall be made and sent to the Archives Unit located at CMFCalifornia Medical Facility in Vacaville.