Chapter 7 – Adult Case Records Information

72040.6 Detainers and Detainer Inquiries at Reception Centers

• Case Records Staff

  • Incoming mail or other communication from a police department, sheriff’s office, DA’s office, ICE, any federal law enforcement agency, or an out-of-state department of corrections office, prison or parole division shall be immediately opened, time stamped, and initialed. The incarcerated person’s custody location shall be determined immediately.

  • All detainers shall be promptly hand-carried to the appropriate staff assigned by the CCRMCorrectional Case Records Manager at a classification not less than a CCRACorrectional Case Records Administrator.

  • All information received either at the time of an incarcerated person’s arrival or prior to the incarcerated person’s arrival, which indicates the subject may be involved in other crimes where a detainer may exist, shall be given to the staff assigned by the CCRMCorrectional Case Records Manager at a classification not less than a CCRACorrectional Case Records Administrator (except traffic violations).

  • Letters of inquiry shall be initiated utilizing a departmentally approved method on matters meeting the criteria for a detainer inquiry as follows:

    • Felony arrests, without disposition, that occurred within two years of the date the incarcerated person was received by the department.

    • Incarcerated person comments about recent criminal acts.

    • References to recent criminal activity in file material.

    • Misdemeanor offenses, without disposition, that occurred within two years of the date the incarcerated person was last received by the department, if the incarcerated person is within three months of release at the time of reception.

    • Documentation indicating the incarcerated person may be wanted by ICE.

  • In the reception centers, actual detainers included with the “prison packet” or arriving before the counselor has begun processing the case, shall be reviewed by the appropriate staff assigned by the CCRMCorrectional Case Records Manager at a classification not less than a CCRACorrectional Case Records Administrator. The CCRACorrectional Case Records Administrator will process the detainer utilizing a departmentally approved method and procedure established by the Chief, Case Records Services.

  • A detainer included with information received at the time of the incarcerated person’s reception, or the detainer arrives before the case has been processed, shall be recorded by staff assigned by the CCRMCorrectional Case Records Manager, at a classification not less than a CCRACorrectional Case Records Administrator, in accordance with a departmentally approved method and procedure established by the Chief, Case Records Services.

  • The detainer shall then be processed as part of the incarcerated person’s prison packet by the counselor during the reception center processing.