Chapter 4 – Information Technology

47040.11 Public Records Act Requests

• Upon receipt of a Public Records Act (PRAPublic Records Act) request for AVSS footage, institutions or program areas shall contact the Division of Correctional Policy, Research and Internal Oversight, Office of Public Records (OPR) for guidance. Upon receipt of a PRAPublic Records Act request for AVSS footage or audio recordings pursuant to Penal Code 832.7(b), institutions or program areas shall contact the OPR video redaction staff. AVSS footage includes fixed cameras and BWCs.

• Only designated OPR video redaction staff shall redact AVSS footage or audio recordings in response to a PRAPublic Records Act request or a Penal Code section 832.7(b) PRAPublic Records Act request.

• AVSS footage can often require significant staff time to redact. If a request for AVSS footage is vague or covers an overly broad timeframe (a “blanket” request), the assigned OPR video redaction staff shall attempt to clarify the request. The purpose of the clarification process is to assist the requestor in locating the AVSS footage by narrowing the request to a specific person(s) involved, date, time, location (e.g., institution, housing unit, yard, etc.), or event. If attempts to clarify a “blanket” request are unsuccessful, the assigned OPR staff shall submit to have the PRAPublic Records Act request denied by sending the request to the OLAOffice of Legal Affairs PRAPublic Records Act mailbox. Any denials based on a blanket request shall be reviewed and approved by CDCRCalifornia Department of Corrections and Rehabilitation’s General Counsel.